Posting an Interview on Behalf of an Employer

Employers you partner with may request that you create an interview schedule in Handshake on their behalf. 

We recommend empowering employers to request their own interview schedules in Handshake when possible. This allows the employer to take their time in reviewing and selecting options, while ensuring the most accurate setup and reporting and saving you time! To guide them through the steps, share our article How to Request an Interview Schedule at an Institution.

If the request is out of season, or if you would prefer to create an interview for them - this article will support you with the steps to do so! 

Click Interviews on the left navigation bar, then click the blue Create Interview Schedule button. There are three tabs to complete prior to saving: 

• Basics
• Timeline
• Jobs

Basics tab

Provide the following information on the Basics tab: 

• Employer: select the company that will be conducting the interviews.
  • Note: they must be approved at your institution and granted the permission "Post Interview Schedules". If either of these are missing, the company name will not be listed. 
• Career Centre: If you are part of a distributed campus and have configured two or more Career Centres, choose the Career Centre that will be hosting the on-campus interviews. 
  • This will not appear if only one Career Centre is configured in Handshake. 
• Employer Contacts: add a contact from the company to receive email updates about the interview schedule. This is not designating the interviewers for the schedule.
• Interview Schedule Name: enter a name to identify the interview schedule in Handshake.
• Interview Schedule Description: provide any information students might use to prepare for the interview including the format, the number of interviewers that will be present, etc. If a skills test will be administered or if the student should bring work samples to the interview, share that information here.
• Only allow students to apply to one job attached to the interview schedule?: Check this box to limit students ability to apply to multiple jobs if more than one job will be attached to the schedule. 
• Daily room cost: enter the amount your institution is charging for rooms per day. If there is no cost, leave this field blank. 
• Exclude this interview schedule when determining how many rooms are available for Room Capacity Management?: Is this schedule taking place in a room you don't have counted in your room conflict management in the institution settings? If so check this box to make sure it doesn't impact the number of rooms you have available for employers. 

Click the blue text Timeline or the blue button Next to continue to the Timeline tab.

Timeline tab

On the Timeline tab, you'll need to select the interview date, desired timeline and slot template.

• Select an interview schedule date from the weeks availability section by clicking on the desired date of the interview. Change displayed weekly ranges by:
  • • clicking the dropdown arrow located on the Week of [Day,Date] button. Within the calendar, use the arrows to navigate to the desired week of the interviews, then click the date.
    • clicking the arrows located to the right and left of the Week of [Date] button to .
  • In the pop-up that appears, provide the following, then click the blue button Add Date:
    • Date: confirm the selected date is correct
    • Alternate Date: enter an alternate date in case the date chosen is not available
    • Reserved Room Count: enter the number of rooms needed for the interview
    • Details: provide any additional details regarding the interview or rooms

• Choose the preferred timeline by clicking the radio button to the left of your choice.
  • Alternatively, you may choose to click Enter Dates Directly to manually input timeline details. 
    • Note: Preselect Continuous is not recommended and only available to career services users when using this workflow.
  • If you choose Room Only or Open, you will be required to confirm the Apply start and end dates associated with the Interview.
  • If you choose Preselect, you will not only be required to confirm the Apply start and end dates, but will need to add dates to the following:
    • Employer deadline - the date when all primary and alternate applicant selections should be made. You may leave this field blank if you do not have an employer deadline.
    • Primary signup Start - the date when students who are selected as Primary candidates may select interview slots.
    • Alternate signup start - the date when students who are selected as Alternate candidates may select interview slots.
    • Signup end - the date when students may no longer sign up for interview slots. Students will also no longer be able to leave or swap interview slots at this time.

• Select the interview slot template by clicking the radio button to the left of your choice.

Click the blue text Jobs or the blue button Next to continue to the Jobs tab.

Jobs tab

Within the Jobs tab, attach the job(s) that need to be connected to the interview schedule.

 Note: Students will not be able to apply unless there is at least one job attached.

• Create New Job: use this option to create a new job and new details, requirements and qualifications.
• Copy Job Details: copy job details from an existing job. This will create a new job posting and will not import any job applicants.
• Use Existing Job: use this option to attach an existing job and its current applicants to the interview schedule.

Note: when a job is added to the interview schedule, the job postings status will reflect whatever the interview schedule's status is in Handshake. 

If you prefer, click Remind me Later – if no job is attached four days before the apply start date, a reminder email is sent to the selected interview schedule contact. 

Click the blue text Review or the blue button Next to continue to the Review tab.

Review tab

Review all information to ensure it is correct. If the information is:

• incorrect, click the tabs to the left of the Review tab to edit the information. 
• correct, click the green button Request in the lower-right corner to save the schedule. 

Depending on the permissions at your institution, the interview request will either be automatically approved or go into Pending status.

If the interview goes to Pending status, it will need to be manually approved. For steps, refer to Managing On-Campus Interview Requests (Employers).