Understanding Job Posting Approvals

Job postings may be requested at schools that have approved your company as a connection and granted your company the Post Jobs role (permission). 

Upon creating a new job, you'll be able to request posting approval at schools in Handshake. New job postings may be created from scratch (How to Post a Job) or by duplicating an existing job (How to Duplicate a Job Posting).

If you're unable to post a job to a school you know you're approved at, check out our troubleshooting resource Why can't I post jobs at a school that's already approved me?

Job posting approval process

It typically takes 1-5 business days for a school to approve an employer and their job postings.

If there is no status change within that time frame, or if at any point you have questions, you can followup with the school by leaving a comment on the job posting. Learn more about How to View Comments on a Job Posting.

If you'd prefer to contact the Career Services department at the school directly, click Schools on the left navigation bar and then click on the name of the school you wish to reach. The contact information is displayed on the left of the school's page. 

Job activity statuses

Job postings are considered active if they have one of the following statuses: 

• Pending: if a posting is pending, this indicates it has been requested successfully at the school and has not yet been processed
• In progress: this status indicates the school is reviewing the posting, and in many cases, requires additional information. Make sure to check the comments for any updates!
  • Learn more about How to View Comments on a Job Posting.
• Approved: these postings are visible to students at the approving school, although the designated Apply Start Date may impact ability to accept applications.

Jobs are considered inactive if they are either:

• Expired: these postings have been previously approved at a school, and the expiration date has passed.
• Not Posted: newly created jobs that have only been saved and never posted to a school are "Not Posted".

Posting edits and related outcomes

You can make edits to a job at any time, although the outcomes may vary depending on the job status.

• Pending or In progress: Any changes made while the posting is pending will not impact the status or request date, and the posting will remain "Pending" or "In progress" until the school processes the request.
• Approved: Editing the job's description will reset all Approved postings to Pending, and the postings will need to be approved again by each school requested.
  • All other edits to the job outside of the Description field will not impact posting approval status, and saved changes will be reflected at all approved schools. 
• Expired: Extending the expiration date on an expired posting will resubmit the posting to the impacted school(s) for approval. 
  • All other edits to the job outside of the expiration date will not impact the Expired status, as the posting is considered inactive. If the posting is renewed or duplicated, all saved changes will be reflected to requested schools at that time. 

Additional Resources

• When you click Jobs from the left navigation bar in Handshake, jobs are listed in relevant tabs depending on the current status under the filters Active, Expired, or All.
  • Learn more about the Posting Active State view in our guide to Navigating the Jobs Page. 
• How to Edit a Job Posting provides details on how to access the editing view.
• Learn how to Expire a Job Posting.
• Steps related to managing expiration dates are included in Extend an Expiration Date or Renew an Expired Job Posting.