On-Campus Interviews System Setup and Workflow Guide

Laura Lynch -

Follow this system setup checklist and workflow guide to make sure that you are ready for on-campus interviews this school year. This guide will help you configure your school settings and how you will manage on-campus interviews to ensure positive experiences for both employers and students.

Step 1: Configure your Interview School Settings in Handshake

*Note: If you are a University that has multiple career centers set-up in Handshake, each career center will need to configure the following school settings.

Set Your Interview Preferences

  • Interview Preferences are settings that you will configure such as room cost, room capacity, number of rooms you have available, and the option to enable room capacity management. Click here for more information and guidance in configuring your interview preferences.

Best Practice: Turn on room capacity management to make sure only available rooms are requested and decide on room availability in advanceroom_cap.png

 

Configure Your Interview Seasons

  • Interview seasons are the time of the school year in which your school will host employers on campus for interviews. You will set the name of the season, start and end dates of when schedules can be created, and when interviews can take place. Click here for more information and guidance on setting your interview seasons.

Best Practice: Set interview seasons if you only want employers to be a able to schedule interviews certain times during the year

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Set Your Interview Timelines:

  • Interview timelines allow you to choose a timeline for the interview process and the type of interview schedules you have available to employers.  Click here for more information and guidance on interview timelines.

 

 Create Your Interview Schedule Templates:

  • Interview Schedule templates allow you to configure slots which will be built in one click when approving your interview schedules.  These will show up as options for employers when they are requesting on campus interviews with you.

Click here for more information and guidance on interview schedule templates.

Best Practice: If you’re a distributed campus - ensure all your career centers have completed all interview settings.

Best PracticeDouble-check interview schedule before mass creating slots

 

Ensure your staff has watched the interview schedule training

  • Access the training videos by clicking “Help” > “Training” in Handshake, or webinars by going to teachme.joinhandshake.com

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Step 2: Tips for Managing your Interview Schedules 

Workflow Tip 1: Understand your options for launching check-in kiosks for interview schedules:

1. Launching a general check-in kiosk: Students a list of all room only interview schedules happening that day and any non-room only interview schedules they are signed up for.

To launch this type of general kiosk Go to your “Events” tab, click “Check-In Kiosk”.

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2. Launch a kiosk for a specific interview: This will only allow students to check-in for a specific interview schedule

To launch this type of kiosk Click “Interviews” on left toolbar > “Approved” > open the correct interview schedule > click “Open Check-in Kiosk”

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Workflow Tip 2: If you have career centers enabled, make sure you are using saved searches to only view the appropriate interview schedules for your center:

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Workflow Tip 3: Use room capacity management to blackout certain dates:

  • Blackout certain days in which you are not hosting on-campus interviews.  Employers will only see and be able to sign up for the available rooms left for a given day, if the room is set to 0 then they will be able to pick that date.

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Workflow Tip 4: Make sure you’re ready for employers on campus

  • Over communicate with high priority employers
  • Be prepared to answer their questions - Click Here for an Employer FAQ sheet

Best Practice: Confirm schedule and logistics at least a week in advance. Let employer know they can only change availability, interviewers in the room, interview group or job, and check if student as check in 

 

Workflow Tip 5: Use Bulk actions to edit interview slots

  • When editing or changing an interview schedule that is already built it is best to use bulk actions to make any tweaks or updates. You can update the rooms assigned to your slots, update times, add a student to a specific slot, and much more.

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Workflow Tip 6: Download daily interview schedule overview

  • This download will give you an overview of each interview happening that day and the room in which that interview is assigned.

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Additional Resources:

 

 

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