After an on-campus interview schedule is approved and built at your school, you can manage student participation from the schedule.
This includes adding and reviewing applicants, managing interview slots, and understanding when students receive notifications.
Add an applicant
Career Services users can add an applicant to an on-campus interview schedule from the schedule page or the Applicants tab.
1. Open the Apply popup using either option:
- Schedule page: In the left panel, under Actions, click Add an Applicant.
- Applicants tab: Click the Applicants tab, then click Add an Applicant in the upper-right corner.
2. In the Student dropdown, select the student you’re applying on behalf of.
3. In the Job Applied For dropdown, select the related job the student is applying for.
4. Under Choose from existing documents, select the required documents to attach.
5. Click Apply.
Why is an applicant missing from an interview schedule?
Applications synced from an employer’s applicant tracking system (ATS) do not appear in your applicant lists for jobs or interview schedules.
An existing ATS-synced application can prevent you from manually adding the student to the interview schedule. In this situation, the following error displays: “Users cannot have multiple applications open on the same interview schedule.”
If the student cannot withdraw the application in Handshake and you cannot access it, contact the employer for assistance with the application in their ATS.
Review applicant information
To review applicants on an on-campus interview schedule, click the Applicants tab in the upper-right corner.
The summary at the top displays interview slot usage and the interview date. For the preselect schedule shown, it also displays primary and alternate notification counts and start dates.
View an application
To view an application on an on-campus interview schedule, click the Applicants tab, then click the applicant row.
The application popup displays student information on the left and the following application details at the top:
- Applied To: The job the student applied for.
- Status: The application’s current status.
- Application Date: The date the application was created.
- Created By: The person who submitted the application, either the student or a Career Services user acting on their behalf.
- Preferences: The number of employer preferences the student matches.
The popup also includes three tabs:
- Profile: Student profile information.
- Documents: Documents attached to the application.
- Notes: Notes on the student profile.
Manage applicants
Filter applicants
To filter applicants on an on-campus interview schedule, click the Applicants tab. Use the Keyword search field or the filters on the left to narrow the applicant list:
- Scheduling
- Status
- Label
- Not Labels
- Employer Division
- Job Applied For
- Job Type
- Employment Type
- Skills
- Majors
- Individual Majors
- College
- Employer Size
- Employer Industry
- Created At
By default, withdrawn applications are excluded from the list. Under Scheduling, select Withdrawn Only to display them.
Above the applicant list, under Exclude Students That Do Not Match, select the employer preferences you want to filter by:
- School Year/Degree Level or Graduation Date
- Minimum GPA
- Major
- Work Authorization Status
Change applicant status
To change applicant status on an on-campus interview schedule:
1. Click the Applicants tab.
2. Select the checkbox next to one or more applicant names.
3. Click More above the applicant list.
4. Select the applicable status:
- Mark Applications As Primary
- Mark Applications As Alternate
- Mark Applications as Hired
- Mark Applications As Declined
Note: Depending on the on-campus interview type and timeline, changing the application status may send a notification email to the student.
Export applicants and documents
To export applicant data or documents from an on-campus interview schedule:
1. Click the Applicants tab.
2. In the upper-right corner above the applicant list, click the applicable export button:
- Export CSV to export applicant data.
- Export Documents to export applicant documents.
Take bulk actions
To take bulk actions on applicants on an on-campus interview schedule:
1. Click the Applicants tab.
2. Select the checkbox next to one or more applicant names.
3. Choose an action above the selected applicants:
- Download Applicant Packages
- Send Email to Applicants
- More
The More menu includes:
- Add Label
- Remove Label
- Download Applicant Packages: Zip
- Add Students to Interview Group
- Remove Students from Interview Group
- Mark Applications As Primary
- Mark Applications As Alternate
- Mark Applications as Hired
- Mark Applications As Declined
Scroll within the More menu to access additional options.
Note: Depending on the on-campus interview type and timeline, changing application statuses may send notification emails to students.
Manage interview slots
Students can take a slot at different times depending on the on-campus interview schedule type. The option on open slots displays as Take Slot.
Open schedules
For an open on-campus interview schedule, the schedule must be in the application period, and the student must have a submitted application before they can take a slot.
If the student matches all employer preferences, they can take a slot immediately after submitting the application. Their application status displays as Primary.
If the student does not match all employer preferences, their application status displays as Pending. The employer or a Career Services user must review the application and mark the student as primary before the student can take a slot.
For more information, review Open Interview Schedules: When a Student is "Pending".
Note: If a student’s application status is Pending, Career Services users can manually add the student to a slot and bypass employer preferences or application status.
Preselect schedules
For a preselect on-campus interview schedule, the student must have a submitted application, be marked as primary or alternate, and the schedule must be in the applicable signup period before the student can take a slot.
- Primary: The student can take a slot starting at the Primary Signup Start date and time.
- Alternate: The student can take a slot starting at the Alternate Signup Start date and time.
Both primary and alternate applicants can take a slot until the Signup End date and time, as long as open slots remain.
Students leaving a slot
Students can leave a slot on an on-campus interview schedule only during specific time frames:
- Open schedules: Students can leave a slot until the Apply End date and time.
- Preselect schedules: Students can leave a slot until the Signup End date and time.
To leave a slot, the student clicks Leave Slot.
Add a student to a slot
Career Services users can add an applicant to a slot at any point in the on-campus interview timeline, regardless of application status or signup start and end dates.
Note: The student must be an applicant on the on-campus interview schedule before you can add them to a slot.
To add a student to a slot on an on-campus interview schedule:
1. Click the desired slot in the schedule.
2. Select the applicant from the dropdown list.
Only 25 students display in the dropdown list, in alphabetical order. Start typing the student’s name to display additional results.
Manage slot swaps
If a student has taken a slot on an on-campus interview schedule but prefers a different slot that is already taken, the student can request a slot swap.
For more information, review Interview Slot Swaps in Handshake.
Student notifications
Student notifications for on-campus interviews depend on the schedule type and timeline.
Review the notification article for the applicable schedule type: