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Registering for a Fair (Employers)

Tawnya
  • Updated

This guide will walk you through how to register for an in-person fair on Handshake.

To register for a fair, you'll first need to sign up for Handshake. Learn how to Create an Employer User Account, Join a Company, and Connect with Institutions.

For specific details regarding virtual fairs, refer to Identifying & Registering for Virtual Fairs. 

Note: if you need to cancel a registration, please contact the institution's career services centre for assistance. 

 

Topics

 

Register for a fair 

1. Click directly on the link in the invite email received, or search for the fair in Handshake. Learn How to Search for a Career Fair.

2. On the fair's Details page, click the blue button Register in the upper-right corner of the page. 

Register button.png

3. Next, select or fill in the following information on the New Registration form.  

Registration Options 

  • Registration Type (varies per institution)
    • Select type 
    • Select I will not be attending this day (for in-person fairs with more than one date and time) if applicable 
  • Representatives
    • Total Representatives Count for Session
      • Enter the total number of representatives attending the fair. 
    • Names of Representatives Attending this Session
      • Select the representative(s) from the dropdown, or type to filter results. 
  • Add-on Items (varies per institution and fair)

General Items

  • Add-on Items (varies per institution and fair)

Basic Information 

  • Employer Description (character limit set per institution)
    • The textbox is pre-filled with your company description. Modify the description if desired. 
  • Schedule Owner 
    • Select the career fair registrant from the dropdown, or type to filter results. 
  • Which division of the organisation are you registering?
    • Note: Divisions are only supported for in-person fairs at this time.
    • If applicable, select division from dropdown. 
    • If you want to register the entire company, leave this field blank.
    • If you're not seeing the division you want, click the hyperlinked text "here" to create a new division.
    • To register multiple divisions, complete a new registration for each division. Learn how to Register multiple divisions. 

Open Roles 

  • Are the role(s) you want to fill posted on Handshake? (select one)  
    • Yes
      • If Yes, navigate to the Jobs on Handshake field and choose the jobs from the dropdown, or type to filter results.
    • No
      • If No, navigate to the Job Titles field and enter the titles of the jobs you are hiring for.
    • I'm not hiring for a specific role right now

Looking for (optional)

  • Employment Types (select one/many)
  • Job Types (select one/many)
  • Levels of Study (select one/many)
  • Course Groups (select course groups or individual courses)

Payment 

  • Manual or Credit Card (credit card payment allowed per institution preference)
  • Billing Address
  • Agree to refund policy (check box to agree)

Extra Questions

  • These are questions created and managed by the institution hosting the fair, so they'll vary from institution to institution. 

Extra Questions.png

4. Once all information is filled out, click on the blue button Create Registration in the lower-right corner of the page.

5. After successful registration, you'll be directed to the registration overview page.

Registration was successfully created .png

 

Register multiple divisions 

1. Click Fairs from the left navigation bar in Handshake, then locate the fair. 

Tip: use the filter Show Registered Only to narrow down the displayed list. 

2. Click on the green button Registered to the far right of the Details page, then click +Register another division. 

3. Complete and submit the New Registration form as outlined in Register for a fair.

Register another division.png

 

Registration approval 

The host institution will review each registration(s) submitted. Once approved, your registration(s) will show as approved on both the Fairs page and on the respective registration (if registering multiple divisions).

Additionally, an email will be sent to the address provided in Handshake if email notifications are enabled. Explore your Default Notification Preferences (Employers).

Note: the Career Fair page will display more than one approval status if you submitted more than one division registration to a particular fair. 

To verify each division's approval status, you will need to view each registration individually. Learn how How to View/Edit a Career Fair Registration.

Division registration status displayed on Career Fairs page.png

 

Pay for a registration 

You won't be able to pay your invoice until approved. For additional details, refer to How to Pay for a Career Fair Registration.