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Create an Employer User Account, Join a Company, and Connect with Institutions

Tawnya
  • Updated

Ready to create an account with Handshake? Review our best practices, then follow the steps below to get started! 

 

Best Practices

 

Get started

1. Visit https://app.joinhandshake.co.uk/employer_registrations/new and enter the following information: 

  • Email Address
  • Password (create new password) 
    • Note: passwords on Handshake must:
      • Contain eight characters or more
      • Contain characters from two of the following three character classes:
        • Alphabetic (e.g., a-z, A-Z)
        • Numeric (i.e. 0–9)
        • Punctuation and other characters (e.g.,!@#$%^&*()_+|~-=\`{}[]:";'<>?,./)

Sign-up_as_an_employer_.png

 

2. Click the blue button Sign Up, and on the next page, enter the following information:

  • First Name
  • Last Name
  • Phone Number 
    • A phone number is required to provide a point of contact for career centres. This information isn't visible to students. 
  • Job Title
    • Enter your personal job title, and not the job that you are recruiting for.
  • Country 
    • This information is collected to ensure that Handshake can observe all relevant practices in your country.
  • Tell us the types of candidates you would like to find 
    • Check the box next to the course categories you'd like to source from.  
    • Note: while there isn't a way to add categories to this list, you may choose from additional course categories in the Candidate qualifications section of the job posting form.
  • Add your Alma Mater (the institution you formerly attended and/or graduated from)
    • Institution Name
      • Type to search, or click the dropdown menu to search for and select your institution.
    • Grad Year 
      • Click the dropdown menu to select your grad year. 
    • Note: if your Alma Mater is partnered with Handshake, an alumni contact entry will be automatically created at your Alma Mater. 

Note: your name, job title, Alma Mater and graduation year are displayed on your user profile. If you're publically listed on your company profile, students can view our user profile. Learn more about your Employer Account User Settings.

 

User_Information.png

3. Click the blue button Save and continue. A pop-up will appear with Handshake Employer Guidelines, which includes our Terms of Service and Privacy Policy.

  • It's important that you review the guidelines and linked resources before you proceed.

Handshake_Employer_Guidelines.png

Our guidelines require third party recruiters to identify their Handshake account as such.

According to Handshake, a third party recruiter is:

  1. An employer who is hiring or posting jobs for a company other than the one they work for.
  2. An employer who is hiring or posting jobs, but the pay/salary is provided by another company.
  3. An employer who is hiring or posting jobs for both the company they work for and another company.

Below the guidelines listed, you're prompt to answer the question "Are you a 3rd party recruiter working on behalf of another company?"

  • If you are a third party recruiter, click the button Yes, then review our third-party recruiting policies, and check the box for "I agree and comply with the above third-party recruiting policies." 
  • If you're not a third party recruiter, click the button No.

Are_you_a_third_party_recruiter_working_on_behalf_of_another_company__.png

4. Click the box for "I agree to the Terms of Service and Privacy Policy" to move forward, and "I agree to recieve marketing messages including promotions and special offers from Handshake" if desired. 

5. Click Next: Confirm Email. The next page contains instructions on how to verify your account via the email address you used to sign-up. The email should arrive in 10 minutes with a link to confirm your account.

If you don't receive a confirmation email, check out Troubleshooting a Missing Confirmation Email. 

Great__You_ve_successfully_signed_up_for_Handshake__instructions__.png

6. When the email arrives, click the red button Confirm Email in the email to verify your account. Email verification links are active for 12 hours after they are sent.

Confirm_your_email_address_on_Hanshake__email__.png

7. Once your email is confirmed, you will be directed to Handshake to find and join your company, or create a new company profile. 

Note: if you're joining your company on Handshake as an Advocate from an invitation, and your email has been confirmed, you may now set up your profile. Learn more about Onboarding as an Advocate.

  • The page will display a list of company profiles associated with your email domain. If there is more than one, review the details for each profile. Click the blue button Request to select that company profile. 
    • For third party recruiters, we recommend that you connect with the company you work for, or create a company profile if your company does not yet exist on Handshake, and then list your client's name in the job postings, as users can only be connected to one company profile per email.
    • If your company is found and you're part of a division, request to join your company and contact the owner of the company profile to add your division to the profile. Learn How to Add Divisions to Your Company.
  • If you've accidentally requested to connect with the wrong company profile, click the grey button Requested to undo the action. 

Find_and_join_your_company_.png

Requested_button.png

  • If companies do not pre-populate, use the search bar to search for your company.
  • If you're unable to locate your company, including a specific branch or division, or create a new company profile, contact our Support Team here. 

Can_t_find_your_company__Create_new_company.png

8. Once you've requested to join an existing company or create a new company profile, click the blue button Finish in the top-right corner. 

  • If you've created a new company profile, your account will be manually reviewed and validated by our Trust and Safety team. Though you will be able to access the platform immediately, access will be subject to approval by the team as accounts are reviewed.
  • If you've requested to join your existing company profile, the approval process is dependent upon the company profile settings.
    • If your company auto-approves new user accounts with their company email domain, you will be redirected to your homepage in Handshake and prompted to set up your Applicant Status Messaging Preferences.
    • If your company doesn't automatically approve new user accounts with their company email domain, the request will be sent to the owner of the company profile for review and approval. For more information, refer to Pending Approval to Join Company.

9. After your employer account is validated, and you've connected to your company profile, you can request institutions. 

10. To begin, click Institutions from the left navigation bar, then click More Institutions on Handshake. 

11. Use the search bar to locate a specific institution, or use the filters on the right sidebar to narrow and customise your search results.

You can filter institutions by: 

  • Approval Status 
  • Location
  • Ranking
  • Size
  • Region 

Click the grey button Request to the far right of each institution you'd like to request. For additional guidance, refer to Institution Network Management: Institution Recommendations.

School_Network_Management.png

Additional Resources