How to Create and Manage a Group Session

Once your career fair registration has been approved by an institution, you can create your group sessions.

To create group sessions, navigate to the dedicated fair page, then click on the Schedule tab and then the black button Setup to the right of the the group sessions section.

Creating a group session

Select team members from your company that will represent your company at the fair. Use the search box to search for a specific teammate and narrow down the displayed list. Click the checkbox to the left of each team member's name to add them to the group sessions.

The following step depends on whether you’re hosting in-person or virtual group sessions:

If you’re hosting in-person group sessions
- Select Yes by clicking the radio buttons, then add Group Session Details including:
  - Title
  - Description
  - Location
  - Duration
  - Time

If you’re hosting multiple group sessions, you can click the blue link + Add another session. Once you’re done adding group sessions, click the blue button Confirm Sessions at the lower right of the page to save.

If you’re hosting virtual group sessions

Use the radio buttons to confirm that you plan to have group sessions, then indicate:
- whether you want to host your sessions using Handshake video or an external video platform
- whether you’d like to record the sessions.
Then add Group Session Details including:
- Title
- Description
- Location
- Duration
- Time
If you’re hosting multiple virtual group sessions, you can click the blue link + Add another session. Once you’re done adding group sessions, click the blue button Confirm Sessions at the lower right of the page to save.

Use the checkboxes to assign the team members who will be leading the group sessions. When finished, click the blue button Assign team to confirm.

Review the details of your group session(s) and click the blue button Confirm schedule and invite team.

Once the schedule is created, you will be redirected back to the Schedule tab:

The invited recruiters will receive an email notification to review and claim their schedule.

If they have not received the email, recruiters can alternatively log into Handshake, click through to Fairs via the navigation bar and search for the career fair manually to claim their schedule.