The Institution Network Management page enables you to manage your institution connections efficiently, as well as discover new institutions to connect with from our 1000+ partner institutions.
Features available only to Premium partners are indicated by an asterisk(*). For more information, please check out this resource.
Permission to recruit at each institution is maintained at a company-to-institution level. This means:
- If you'd like to recruit from a specific institution(s), you must request each institution individually. The request is reviewed by each institution. If you are approved, you can begin to post jobs to the institution.
- If your company is declined at an institution, you will not be able to recruit there unless the institution changes your connection status.
Access Institution Network Management
To access Institution Network Management, click Institutions from the left navigation bar in Handshake.
The page contains 3 tabs for Core employers, and 4 for Premium partners.
All employers have access to the following tabs:
- Favourites
- Premium partners have access to Institution Lists, where their Favourites will be listed.
- Your Employer's Institutions
- More Institutions on Handshake
*Premium partners have access to the additional tab:
- Institution Explorer
Core employers:
Premium partners:
Each tab is described in detail below. Click on each header as applicable.
Favourites (*Institution Lists)
*If you're a Premium partner, refer to How to Use Institution Lists.
The Favourites tab includes all institutions that have been added as "Favourites" from both the Your Employer's Institutions and the More Institutions on Handshake tab.
You may select any institution from the Favourites list to post a job to, host an event or on-campus interview, and register for and attend an event or fair.
Page Filters
Use the filters on the left sidebar to narrow and customise your search results.
Core employers have access to the following filters:
- Keyword search
- Permissions
- This defines how you are able to interact with the institution in Handshake. For example, if you do not have permission to post a job, you will not see that institution as an option to post to.
- Location
- Community and Technical Colleges
- Ranking
- Size
- Region
Removing institutions from Favourites
Remove a single institution
1. Click the grey button Remove to the far right of the institution name.
2. In the pop-up modal, confirm the action by clicking the red button Remove.
Remove multiple institutions
1. Check the box to the left of each institution name you'd like to remove.
2. Click the hyperlinked text "Remove Selected" in the upper-right corner of the table.
3. In the pop-up modal, confirm the action by clicking the red button Remove.
Your Employer's Institutions
The Your Employer's Institutions tab includes all the institutions that your company is approved to recruit at.
You can add institutions one at a time by clicking on Add To Favourites to the far right of the institution name, or you can add multiple institutions by selecting the checkbox to the left of each institution name, then clicking Add to Favourites in the upper-right corner of the table.
*If you're a Premium partner, you also have the option to add the institution(s) selected to an Institution List, or create a new list from the selected.
To add a institution(s) to an Institution List, select the checkbox to the left of each institution name, then click the hyperlinked text "Add to list".
To create a new list from the institution(s) selected, click on More, then select New List from selected.
Page Filters
Use the filters on the left sidebar to narrow and customise your search results.
Core employers have access to the following filters:
- Keyword search
- Permissions
- This defines how you are able to interact with the institution in Handshake. For example, if you do not have permission to post a job, you will not see that institution as an option to post to.
- Location
- Community and Technical Colleges
- Ranking
- Size
- Region
*Premium partners have access to the additional tab:
- Institution Type
- Includes Minority-Serving Institutions (nationally recognised colleges and universities that educate students of colour), and Women's Colleges (undergraduate, bachelor's degree-granting institutions whose student populations are composed exclusively or almost exclusively of women).
More Institutions on Handshake
The More Institutions on Handshake tab includes institutions that are currently pending connection with your company, institutions that your company has not yet requested, and any institutions that have previously declined to connect.
To request a new institution, click on the grey button Request to the far right of the institution name.
In the pop-up modal, select whether you'd like to add the institution to your Favourites if approved.
If so, check the box for Add to Favourites list if approved, then click the green button Request.
From here, the approval request will be sent to the institution for review. To learn more, refer to Understanding Institution Approvals.
Page filters
Use the filters on the left sidebar to narrow and customise your search results.
Core employers have access to the following filters:
- Keyword search
- Approval Status
- Location
- Community and Technical Colleges
- Ranking
- Size
- Region
*Premium partners have access to the additional filter:
- Institution Type
*Institution Explorer
If you are a Premium partner, refer to Institution Network Management: Institution Explorer.
Other actions
View and add notes
From any tab, click on an institution to access their profile and view and add notes.
To view or add a note, click on the blue button View & Add Notes in the Actions section located to the left of the page.
To begin, enter your note in the Note field provided, then click on the blue button Add Note.
If you'd like to share the note with your staff, click the blue button Share with Staff. If you'd like for the note to only be visible to you, select Personal Note from the dropdown.
Add a comment
To contact Career Services at any institution, click directly on their profile.
From here, add your comment in the field provided in the Discussion section, then click the blue button Add Comment.
The institution will be notified and can reply if they wish. As long as your notifications are enabled, you will receive a notification if they respond. Learn more about our Default Notification Preferences (Employers).
View comment history
To the left of your company's approval status, a comment count will appear if you or Career Services have left comments.
Click on the hyperlinked text "(#) comment" to access and view the comment(s).