When posting a job in Handshake, you can set up your hiring team to determine who can manage applications, communicate with candidates, and stay informed through email notifications.
Availability by employer plan
The features in this article are not available to Basic employers. Access to these features requires an upgrade to an eligible paid plan.
Availability varies by plan:
Basic employers
Cannot update the job owner
Plus employers
Can update the job owner
Cannot add hiring team members
Cannot remove hiring team members
Cannot invite new teammates
On-campus employers, Pro, Essentials and Enterprise (formerly TES) customers
Can update the job owner
Can add and remove hiring team members
Can invite new teammates
Topics:
Access job
1. Click Jobs from the left navigation bar, then select the job you want to add or change a contact for.
2. On the job posting page, click the Job details tab. Learn more about Navigating the Posting Page.
3. Scroll to the Your hiring team section at the bottom, then click the pencil icon to edit.
Update job owner
1. In the Job owner section, click Remove to the right of the team member's name.
2. Click into the Job owner field and select the new job owner.
3. Once the team member is selected, select their messaging availability and email notifications.
- Check the box for Feature [NAME] as available for candidate messages if you want to give candidates the option to message the job owner (you, or another selected teammate) via the post.
- Select the email notifications the job owner should receive. Learn more about Job Applicant Notification Preferences.
4. After their messaging availability and email notifications are selected, click the black Save button.
Add hiring team members
Note: This feature is not available to Plus employers.
1. In the Hiring team members field, search for and select the teammate(s) you want to add.
The dropdown is populated from your Contacts, not the Teammates list.
-
If the person you want to add does not appear, they must first be created as an external contact.
Refer to How to Create an External Contact.
Unlimited hiring team members can be added to a job.
2. Once the team member(s) is selected, click the black Save button in the upper-right corner of the section.
Note: If a teammate added to the hiring team is an on-campus employer, they will only be able to manage applicants if their company profile is designated as an on-campus employer. This designation is enabled by the owner of the company profile. Learn more about Identifying as an On-Campus Employer on Handshake.
Remove hiring team members
Note: This feature is not available to Plus employers.
1. In the Hiring team members field, select the teammate you want to remove.
2. Click the gray Remove button next to their name, then click the black Save button in the upper-right corner of the section.
Invite new teammates to your hiring team
Note: This feature is not available to Plus employers.
1. To add a teammate who does not yet have a Handshake account, click the gray Invite new teammate button in the upper-right corner of the Hiring team members field.
2. Complete the fields in the Invite teammate form, then click the black Invite teammate button in the lower-right corner.
Note: All fields are required.
3. The teammate will be automatically added. They will display below the Hiring team members field. Select their email notifications, then click the black Save button in the upper-right corner of the section.
- The teammate will also receive an email notifying them that they've been added to the hiring team for the job selected.
Learn more about Receiving Applicant Package Emails.