How to Post a Job

Note: Premium partners have ATS integrations available. For more information, refer to Integrations & SSO.

• Where should students submit their application?
  • Apply in Handshake 
  • Apply through external system
    • Enter the website or the ATS URL in the Website or Applicant Tracking System URL field
      • Note: URL must begin with http:// or https://
    • If you'd like to add an ATS/job code to match against your applicant tracking system, click +add an ATS/job code, and enter the code in the Applicant Tracking System Code field. 
      • Note: the ATS/job code doesn't attribute candidates in your ATS back to Handshake, so matching applicants to your ATS will require manual review unless a Source Code/Tag is used. For additional details, refer to Source Tag URL for External Applicant Tracking Systems.

• Job Title
  • Fill in the appropriate title in this text field. 
• Company Division (optional)
  • If your company has Divisions set up, a drop-down menu will appear right below the job title. Make sure to choose the company division you're hiring for.
    • To add divisions to your company profile, refer to How to Add Divisions to Your Company.
• choose a Job Type
  • Job
  • Internship
  • Cooperative Education
  • Experiential Learning
  • On Campus Student Employment
  • Fellowship
  • Graduate School
  • Volunteer
• choose an Employment Type & Duration
  • Full-time
  • Part-time
• choose a Duration
  • Permanent 
  • Temporary/Seasonal
    • Note: when selecting this option, you'll be required to enter the start and end dates.
• Is this a Work Study Job?
  • Yes
  • No 
    • Note: if this is a work study job, students that are not eligible for work study at their school will not be able to access the posting or apply to the position.
      • This is only true for schools that choose to Enforce Work Study. 
      • If not enforced, students can view work study jobs but won't be shown as qualified.
• Are you open to speaking with interested candidates? (choose Yes or No)
  • Yes, I want interested candidates to reach out to me for a conversation.
    • If Yes (check one or both):
      • Message me on Handshake
      • Schedule a virtual info chat based on my availability
        • Learn more in Availability Calendars for Virtual Info Chats.
  • No, I'd rather candidates apply without contacting me

• Add a Description for your job
  • If you copy and paste a description from your own website, the formatting will remain the same. 
• How many students do you expect to hire for this position?
  
  • Type a number in the field, or click the arrows (up, down) to add a number. 
    • Note: this doesn't affect your job in any way, but rather is used for historical, data, and tracking purposes. 
• Job location
  • Start typing an address and select from the autocompleted results. 
  • Note: addresses cannot be edited, and you must choose one from the results to proceed. 
  • Addresses can be a specific office location, or a general city like "Chicago, USA"
    • If you are unable to find your location listed, select the city and state where the job is based. 
    • Submit feedback to Mapbox (optional)
  • If the job is remote, enter your main location, then click the box next to Allow remote workers. 
  • If this position is located in multiple locations, you can choose Add Another Location.
• Paid or unpaid? 
  • Paid
  • Note: a pay range is required for all paid positions, including remote positions based in CA, CO, NY, or WA. Estimated pay ranges for jobs in other states are encouraged, but not required.
    • Estimated pay 
      • Show pay by 
        • • Range 
          • Custom range
          • Exact amount (can only be entered for jobs outside CA, CO, NY and WA)
      • Amount 
        • • Select range 
          • Enter a custom range (min pay/max pay) 
          • Add amount (can only be entered for jobs outside CA, CO, NY and WA) 
      • Rate 
        • • Per year
          • Per month 
          • Per hour
  • To not provide an estimated pay range for jobs in other states, click the blue text Opt out of estimated pay. 
    • • • • Confirm your selection by checking the box next to I understand that it is the employer's responsibility to comply with local laws, including pay transparency laws in the popup modal. 
          • Note: if you decide to opt out, you can still enter an estimated pay range.
  • Unpaid 
  • Note: if you choose this option, you will encounter a message that reads "Before posting an unpaid position, please check all applicable regulations including the US Department of Labor internship guidelines".
• If your job is in the United States, you'll be prompt to provide additional information. 
  • Does this position require U.S. work authorization?
    • Yes 
    • No
• If you choose "yes", additional fields will appear: 
  • • Would you sponsor a work visa for the right candidate? 
      • Yes
      • No
• Are you willing to hire candidates that are temporarily authorized to work for a defined period in their field of study? (e.g. for a job/internship under OPT/CPT) 
  • • Yes
    • No
• choose Required documents for the job application
  • Resume
  • Cover Letter
  • Transcript
  • Other Document (e.g. work sample, course schedule, or other misc documents)
    • Tip: if you're having students apply via your Direct ATS, we recommend not selecting any documents here. If checked, applicants will be prompted to first apply in Handshake.
    • Note: if documents aren't required, you'll be unable to choose a contact to receive applicant notifications, and your contact information won't be displayed on the job.

• Add a Graduation date range for your job by specifying the earliest and latest graduation date for qualified applicants.
• choose a School Year
  • Freshman
  • Sophomore
  • Junior
  • Senior
  • Masters
  • Doctorate
  • Postdoctoral Studies
  • Alumni
  • Masters of Business Administration
  • First Year Community / Technical College
  • Second Year Community / Technical College
  • Certificate Program 
• Add a Minimum GPA value
• Choose which Major Categories would make a student qualified for your job.

  Setting up your Major Categories

  • By choosing a major category, you are mapping your major preference to each school's individual term for that particular category.
  • Even if the major name is different at different schools, it will still get bucketed into this major category correctly as these majors are consolidated across every school on Handshake.
  • Once you choose a category (by clicking on the checkbox next to it), that category will expand to display the majors within it.
  • All majors within a category will be selected by default. However, you can remove them by simply clicking on the major you'd like to remove.
  • If you know of a very specific major at a school that you'd like to choose instead of our mappings, click the link at the bottom of the list Choose a specific major by school. 

  

  • Agriculture, Food, & Horticulture 
  • Arts & Design 
  • Business, Entrepreneurship & Human Resources
  • Civics & Government
  • Communication  
  • Computer Science, Information Systems & Technology
  • Education
  • Engineering
  • General Studies
  • Health Professions
  • Humanities & Languages
  • Life Science
  • Manufacturing, Production, and Skilled Trades
  • Math & Physical Sciences
  • Natural Resources, Sustainability & Environmental Science
  • Social Sciences
  • Technologies & Technicians
• Configure your Applicant Packages recipients, and frequency of notifications. 
  • Note: if you haven't marked at least one document type as required by applicants, this option won't appear.

• Add schools
  
  • Click the blue button Add All Schools to add all connected schools.
  • If your employer on Handshake has access to the Open Network, a checkbox for "Include students in the Handshake Open Network" will appear below the button. Check this box if you'd like to post your job to students from non-partner institutions. Learn more about How to Connect with Handshake Open Network.
  • Click the gray button Add Favorite Schools to add your Favorites.
    • If you're a Premium partner, click the Gray button +Add School List to add your Favorite schools and/or schools added to any School List created/saved. 
  • Note: if your company hasn't been approved to post jobs at a school, you can not add that school as an option. If you haven't been approved at any schools, you can still create this job and come back later to add schools. 
• Once you've added schools, you'll have options to manage them:
  • Remove a school- click the (x) to the left of each school that you'd like to remove 
  • Interview on campus?- selecting this will simply notify the school that you may be interested in interviewing at their school.
    • To request an on campus interview, refer to How do I post an interview schedule to a school?.
  • Apply start date — choose if you'd like to block students from applying to your job until a specific date.
  • Expiration date — confirm the date that the job will expire at that school (and students will no longer be able to apply).
• Global apply start date — applies the same start date for every school on your list (overwrites previously set start dates).
• Global expiration date —  applies the same expiration date for every school on your list (overwrites previously set expiration dates).

Once the schools have been added, click Next or on the Preview tab. 

Check to confirm that all of the information is correct. If you're satisfied with the job preview, click Save in the lower right corner to save the job and send your posting to the schools selected for review. 

Note: while you may receive the message, "This preview no longer accurately represents the candidate experience," you will still be able to post the job. Currently, Handshake is redesigning the jobs page, so the job posting may appear differently to students than it does in the preview.

Upon saving a job, Handshake will automatically tag up to three job roles according to its title and description. For more information, refer to About Job Roles (Employers).

If you'd like to make sure your job is posted successfully, refer to Confirming Your Job is Posted Successfully.