How to Post a Job

Note: Premium partners have ATS integrations available. For more information, refer to Integrations & SSO.

• Job title 
  • Jobs perform well when titles: 
    • Spell out words instead of using abbreviations (" Senior instead of "Sr")
    • Avoid using all caps
    • Avoid numbers or special characters 
    • Are 2-5 words in length 
  • Note: as you type the job title, each tip above will display a green check if it meets the guidelines, or a red "X," if it doesn't.
• Position type 
  • Job
  • Internship 
  • On-campus student employment 
  • Other 
    • Cooperative Education 
    • Experiential Learning 
    • Volunteer
    • Fellowship
    • Graduate School 
      • To learn more about our position types, refer to Definitions: Job Position Types.
• Work-Study program  
  • If yes, check the box.
  • If not, leave the box unchecked.
• Job description
  • Be sure to include specific skills you're looking for, minimum requirements, and expected responsibilities.  

• To copy the job description from an existing job, click the hyperlinked text Copy from existing job above the textbox, then choose the job from the dropdown in the pop-up modal. 

Click the blue button Continue in the lower-right corner of the page to proceed. 

• If you'd like to save your job as a draft, click the white button Save as draft in the top-right corner of the page. Fields that must be completed before saving as a draft will show an error.
• Note: to access the job post later, click the white button View drafts in the top-right corner of the Jobs page. 

Where should candidates except to work? (select one) 

• Onsite (employee works in person from a specific location)
  • Onsite location 
    • Add the city and state where the job is located. If you're hiring in multiple cities, include them all.  
      • Check the box if the job is based in More than 50 locations. (only visible to institutions with more than 10,000 employees) 
        • Select either US only or Various global locations.
    • Check the box if Job is located at a residential address.  
• Remote (employee works from home) 
  • Remote work requirements (optional) 
    • Check the box if 'Remote employees must be based within the U.S'.
• Hybrid (employee works a combination of onsite and remote) 
  • Onsite location 
    • Add the city and state where the job is located. If you're hiring in multiple cities, include them all. 
    • Check the box if the job is based in More than 50 locations. (only visible to institutions with more than 10,000 employees) 
      • Select either US only or Various global locations.
    • Check the box if Job is located at a residential address. 

Note: to remove a location, click the X to the right of the city and state. 

Click the blue button Continue in the lower-right corner of the page to proceed. 

How much should candidates expect to work? (select one) 

• Full-time
  • Job requires 30 hours a week or more
• Part-time
  • Job requires less than 30 hours per week
    • Enter amount of hours per Day/Week/or Month 

Next, select the employment duration. (select one)  

• Permanent 
• Temporary or seasonal 
  • Enter Estimated start date and Estimated end date

Click the blue button Continue in the lower-right corner of the page to proceed. 

What should candidates expect to earn?

• Expected pay
  • Jobs located in jurisdictions that require a pay range (including jobs performed remotely from those jurisdictions) must include pay on the job post. 
    • Show pay by 
      • Range
      • Custom range
      • Exact amount (field is only visible for jobs outside CA, CO, NY, and WA)
      • Unpaid 
        • Note: if you choose this option, you will encounter a message that reads either "You cannot post a full-time permanent job that is unpaid. Review the US Department of Labor internship guidelines." or "Before posting an unpaid position, please check all applicable regulations, including the US Department of Labor internship guidelines." To confirm, check the box for Confirm job is unpaid. 
    • Rate
      • Per hour 
      • Per month 
      • Per year
    • Amount 
      • Select range
      • Enter a custom range (min pay/max pay)
      • Enter exact amount (can only be entered for jobs outside CA, CO, NY, and WA) 
    • Currency
      • USD
      • GBP
      • EUR
• Don't show pay   
  • Note: if you choose this option, you will encounter a message that reads:"By checking this box, employer acknowledges the following: It's the employer's responsibility to comply with all pay and wage transparency laws and regulations applicable to jobs posted to Handshake. The employer has determined in employer's sole discretion that applicable law does not require the employer to disclose pay and wage for this job post."
• Additional compensation (optional, select one or many)
  
  • Signing bonus
  • Bonus 
  • Commission
  • Tips
  • Equity package 
• Benefits (optional)
  
  • Medical 
  • Vision
  • Dental 
  • Paid time off
  • Paid sick leave
  • Parental leave
  • 401(k) match
  • FSA or HSA plans
  • Life insurance
  • Disability insurance 
  • Student loan repayment 
  • Tuition reimbursement 
  • Relocation assistance
  • Computer assistance
  • Pet insurance 
• Perks (optional)
  
  • Learning stipend
  • Home office stipend
  • Career development 
  • Gym membership 
• Additional benefits (optional) 
  
  • Have more to offer? Add a link to your company's benefit page.

Click the blue button Continue in the lower-right corner of the page to proceed. 

Tell us the type of job you're hiring for by adding job role groups. 

Search by job role or job role group. Add up to 3 groups.  

Don't see the category you're looking for? Click the hyperlinked text Learn more or request a new job role group. 

Note: Handshake automatically adds the appropriate job role group to your job posting based on your job description and title.  Modify, keep, or remove if needed. 

Click on the text field to select the job role or job role groups you're hiring for.

To remove a selected job role or job role group, click the X to the left of the job role group name. 

Click the blue button Continue to proceed. 

Add your must-have qualifications to refine your candidate matches. 

• Work authorization (optional, select one)
  • Note: this section does not display for On-Campus Student Employment positions.  
  • Only applies to jobs located in United States. Learn more about work authorization.
    • This job requires U.S work authorization 
    • This job is eligible for U.S visa sponsorship 
    • This job is open to candidates without Cirricular Practical Training (CPT) and/or Optional Practice Training (OPT) 
• School year (optional, select one or many) 
  • Freshman
  • Sophmore
  • Junior 
  • Senior 
  • Master's
  • Master's of Business Administration 
  • Doctorate
  • Postdoctoral Studies 
  • Certificate program
  • First year technical/community college
  • Second-year technical/community college
  • Alumni 
• Latest graduation date (optional) 
  • Select month, year 
• Major groups (optional, select one or many)
  • Major groups combine related majors from every school on Handshake. 
    • The number to the far right of the major group indicates the number of majors within that major group. 
  • To remove a specific major from the major group, click the X to the far right of the major name. 
  • To remove the major group entirely, click the X to the far right of the major group name. 
  • Click the hyperlinked text Choose majors by school to choose individual majors from specific schools. 
    • In the pop-up modal, type the name of the school in the School name field, or select from the dropdown. Next, type the name of the major in the Major field, or select from the dropdown. 
• Minimum GPA (optional) 
  • Only include if your job has specific requirements 

Click the blue button Continue in the lower-right corner of the page to proceed. 

Where would you like to post your job? (select one)

• Post to all schools
  • This option only displays for certain jobs that are broadly relevant across the network. 
  • If this option is not available, you can still add as many schools as you want manually. 
• Post to specific schools
  
  • This option becomes the only option to select from for jobs that are better suited to specific schools.
  • The checkbox Post to the Handshake Open Network is only visible and can be selected if your employer has access to the Open Network. 
    • Learn How to Connect with Handshake Open Network.  
  • Note: Work-Study jobs require specific permission. If you are posting a Work-Study job, only the schools that have granted your employer permission to post Work-Study jobs will appear in the dropdown. 
  • Choose schools from the dropdown, or type to filter results. 

• Schools in your Favorite list, or other lists are grouped together, and can be ‌selected all at once. 

• To remove a specific school, click the X to the right of the school name. 

After schools are selected, or if you've opted to post to all schools, click the blue button Continue to proceed. 

What's the application timeline and process?

First, choose the application open and close date. 

Click the calendar icon to the right of each field to select the date and time from the calendar modal.

• Application open date 
  • The application's open date defaults to today's date and the time of 6am in the user's time zone.
    • Select today's date, or a date in the future. 
    • Select time. 
• Application close date (1 year max)
  • The application's close date defaults to 6 months from the application's open date, at 6am in the user's time zone.
    
    • Select the date the job will close, up to 1 year in the future. 
    • Select time. 

Next, enter the number of hires in the textbox. This number will not show up to job seekers.

Finally, choose how will candidates submit applications?

• On Handshake 
  •  Additional required documents (select one or many)
    • Handshake profile (selected by default) 
    • Resume
    • Cover letter
    • Transcript
    • Other 
• On a seperate website
  • Additional required documents (optional) 
    • Resume 
      • Note: if 'Resume' is selected, candidates will need to submit a resume twice-once in Handshake and once within your external application.
  • Enter an external or Applicant Tracking System URL 
    • Note: URL must begin with http:// or https://
  • Instructions for applicants (optional)

Click the blue button Continue in the lower-right corner of the page to proceed. 

Set up your hiring team to keep everyone informed, and manage how they receive updates. 

*Company division (optional, and displays only for Premium partners with more than 10,000 employees) 

Company divisions are managed by your administrator. Your hiring team can use them to organize and filter jobs.

In the text field, select the division to which the job will belong. If you haven't added the specific division in Handshake yet, refer to How to Add Divisions to Your Company.

Job owner (job poster) 

• Messaging availability 
  • Give candidates the option to message you through the job post. Messages from candidates will not count against your message limit.
    • Learn more about your Message Limits in Handshake.
  • To give candidates the option to message you, check the box for Feature [NAME] as available for candidate message. 
• Email settings (select one or many) 
  • Send summary email once application period closes
  • Send email when a candidate who meets qualification applies 
  • Send email when a candidate applies 

*Hiring team members (optional)

Note: only available to Premium partners and On-Campus employers. 

Include as many hiring team members in job notifications as preferred. 

Hiring team members may be external contacts (without a Handshake account) or connected teammates.

• Connected teammates must be added as a contact before they can be selected as a hiring team member.
• If you want to add a connected team member or a team member that does not have a Handshake account and has not yet been added as a contact in Handshake, refer to How to Create an External Contact.

Click on the text field to select active team members or contacts, then select their notification preferences.

To remove a team member or contact, click the hyperlinked text Remove to the far right of their name. 

Click the hyperlinked text Invite new teammate to invite a colleague to join Handshake and receive job notifications. 

• If you're a Core employer, the section will display the message "Add unlimited hiring team members when you upgrade to Premium". Click the hyperlinked text View full benefits to learn more. 

Click the blue button Continue in the lower-right corner of the page to finalize and post your job. 

The final step is to review your job posting. Review the details and modify any sections as necessary.

• To edit any section, click the pencil icon to the right of the section, then click the blue button Continue to save changes, and to reach the last page of the job form. 

To post your job, click the blue button Post job in the top-right corner of the job form, or in the lower-bottom of the page. 

• For job postings with multiple locations, create one posting and indicate the locations in the Onsite location field in the Location requirements section of the job form. 
  • This will allow you to manage the posting more effectively and prevent individual postings for the same job. 
• When choosing majors or majors groups in the Major groups field in the
  Candidate qualifications section of the job form, select the most appropriate majors or major groups for the position instead of choosing all majors. 
• The majors or major groups selected should correlate with the information provided in the description field.
• Choosing the most appropriate majors or major groups will ensure that qualified students view the job on their feed. 
• While School year is an optional field, select the preferred school year(s) for the job listed to narrow down your candidate pool.