How to Post a Job

Note: Premium partners have ATS integrations available. For more information, refer to Integrations & SSO.

• Job description
  • Be sure to include specific skills you’re looking for, minimum requirements, and expected responsibilities.

Type or paste in your job description in the text box.

• Check the box for Automatically fill in the rest of this job post using the job description to autofill your job post using the provided job description.
• To complete the job form manually, uncheck the box.
• Note: We do not recommend including third-party links in the job description. 

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  • To copy a job description from an existing job, click the blue hyperlink text Copy description from existing job in the upper-right corner of the page.
    • In the pop-up modal, choose the job from the dropdown, then click the blue button Add description.  

Click the black button Continue to proceed to the next section or to allow Handshake to parse your job description.

Note: If you'd like to save your job as a draft after the job is parsed, click the white button Save as draft in the upper-right corner of the page. 

• Job title
  • Note: Jobs cannot be posted anonymously or confidentially on Handshake.
    • Jobs perform well when titles:
      • Spell out words instead of using abbreviations (" Senior instead of "Sr")
      • Avoid using all caps
      • Avoid numbers or special characters
      • Are 2-5 words in length
• Position type
  • Job
  • Internship
  • On Campus Student Employment (displayed only to on-campus employers)
  • Cooperative Education
  • Other
    • Experiential Learning
    • Volunteer
    • Fellowship
    • Graduate School
      • To learn more about our position types, refer to Definitions: Job Position Types.
• Work-Study program
  • If yes, check the box.
  • If not, leave the box unchecked.

Where should candidates expect to work? (select one) 

• Onsite (employee works in person from a specific location)
  • Onsite location
    • Add the city and state where the job is located. If you're hiring in multiple cities, include them all.
      • Note: Our location field relies on a third-party service called Mapbox. If you see the error "No options available", it's likely that your network's firewall is blocking Mapbox from loading location data. We recommend reaching out to your IT department to ensure Mapbox is allowed through your network. If you need immediate help adding a location, contact our Support team.
    • Check the box if the job is based in More than 50 locations. (visible only to employers with more than 10,000 employees.)
      • Select either US only or Various global locations.
    • Check the box if Job is located at a residential address.  
• Remote (employee works from home)
  • Remote work requirements (optional)
    • Check the box if 'Remote employees must be based within the U.S'.
• Hybrid (employee works a combination of on-site and remote)
  • Onsite location
    • Add the city and state where the job is located. If you're hiring in multiple cities, include them all.
    • Check the box if the job is based in More than 50 locations. (visible only to employers with more than 10,000 employees)
      • Select either US only or Various global locations.
    • Check the box if Job is located at a residential address. 

Note: To remove a location, click the X to the right of the city and state. 

Click the black button Continue in the lower-right corner of the page to proceed. 

How much should candidates expect to work? (select one) 

• Full-time
  • Job requires 30 hours a week or more
• Part-time
  • Job requires less than 30 hours per week
    • Enter amount of hours per Day/Week/or Month 

Next, select the employment duration. (select one)  

• Permanent
• Temporary or seasonal
  • Enter Estimated start date and Estimated end date

Click the black button Continue in the lower-right corner of the page to proceed. 

What should candidates expect to earn?

• Expected pay
  • Show pay by
    • Range
    • Custom range
    • Exact amount
    • Unpaid
      • Note: If you choose this option, you will encounter a message that reads either "You cannot post a full-time permanent job that is unpaid. Review the US Department of Labor internship guidelines." or "Before posting an unpaid position, please check all applicable regulations, including the US Department of Labor internship guidelines." To confirm, check the box for Confirm job is unpaid.
  • Rate
    • Per hour
    • Per month
    • Per year
  • Amount
    • Range
    • Custom range (min pay/max pay)
    • Exact amount (can only be entered for jobs outside CA, CO, NY, and WA)
  • Currency
    • USD
    • GBP
    • EUR
• Don't show pay
  • If you choose this option, you will encounter a message that reads:"By checking this box, employer acknowledges the following: It's the employer's responsibility to comply with all pay and wage transparency laws and regulations applicable to jobs posted to Handshake. The employer has determined in employer's sole discretion that applicable law does not require the employer to disclose pay and wage for this job post."
  • Note: Employers posting jobs in the states listed in the 'States requiring pay transparency' section (above) cannot opt-out of disclosing a salary range.
• Additional compensation (optional, select one or many)
  • Signing bonus
  • Bonus
  • Commission
  • Tips
  • Equity package
• Benefits (optional)
  • Medical
  • Vision
  • Dental
  • Paid time off
  • Paid sick leave
  • Parental leave
  • 401(k) match
  • FSA or HSA plans
  • Life insurance
  • Disability insurance
  • Student loan repayment
  • Tuition reimbursement
  • Relocation assistance
  • Computer assistance
  • Pet insurance
• Perks (optional)
  • Learning stipend
  • Home office stipend
  • Career development
  • Gym membership
• Additional benefits (optional)
  • Have more to offer? Add a link to your company's benefit page.

Click the black button Continue in the lower-right corner of the page to proceed. 

Tell us the type of job you're hiring for by adding job role groups. 

Search by job role or job role group. Add up to 3 groups. To view a complete list of job role groups, refer to About Job Roles and Job Role Groups (Employers). 

Note: Handshake automatically adds the appropriate job role group to your job posting based on your job description and title.  Modify, keep, or remove if needed. 

Don't see the category you're looking for? Click the hyperlinked text Learn more or request a new job role group. 

Click on the text field to select the job role or job role groups you're hiring for.

To remove a selected job role or job role group, click the X to the left of the job role group name. 

Click the black button Continue to proceed. 

Add your must-have qualifications to refine your candidate matches. 

• Work authorization
  • Only applies to jobs located in United States. Learn more about work authorization.
    • Select one
      • This job requires US work authorization
        • This job is eligible for US visa sponsorship
        • This job is open to candidates with Curricular Practical Training (CPT)
        • This job is open to candidates with Optional Practical Training (OPT)
      • This job does not require US work authorization
        • For on-campus student employment positions, this option is selected by default if the 'Automatically fill in the rest of this job post using the job description' checkbox in the Basic Information section is left unchecked. However, you can choose to require work authorization if needed.
    • To not disclose this information, click the hyperlinked text Don't disclose in the upper-right corner of the section.
      • If you choose to not disclose work authorization requirements, check the box in the modal to acknowledge the following:
        • By not disclosing work authorization requirements, you may receive applications from candidates who do not meet your needs. This can increase the time and effort needed to review applications and potentially frustrate candidates, harming your employer brand.
        • You have confirmed that your decision to skip this question is in compliance with all relevant employment laws and regulations. Different jurisdictions may have specific requirements regarding disclosure of work authorization criteria.

• What you're looking for?
  • Add up to 7 skills. Handshake will use these to show candidates at a glance what you’re looking for.
    • To remove a skill, click the X to the right of the skill name.
• School year (optional, select one or many)
  • Freshman
  • Sophomore
  • Junior
  • Senior
  • Master's
  • Master's of Business Administration
  • Doctorate
  • Postdoctoral Studies
  • Certificate program
  • First year technical/community college
  • Second-year technical/community college
  • Alumni
• Latest graduation date (optional)
  • Select month, year
• Major groups (optional, select one or many)
  • Major groups combine related majors from every school on Handshake.
    • The number to the far right of the major group indicates the number of majors within that major group.
  • To remove a specific major from the major group, click the X to the far right of the major name.
  • To remove the major group entirely, click the X to the far right of the major group name.
  • Click the hyperlinked text Choose majors by school to choose individual majors from specific schools.
    • In the pop-up modal, type the name of the school in the School name field, or select from the dropdown. Next, type the name of the major in the Major field, or select from the dropdown.
• Minimum GPA (optional)
  • Only include if your job has specific requirements 

Click the black button Continue in the lower-right corner of the page to proceed. 

Screen candidates as they apply so you can focus on connecting with the best applicants. Choose up to 3 questions.

1. Check the box to the left of each question you want to include (like the "Degree" question shown in the image).

2. Fill in any placeholder text that appears in brackets — for example, replace [major(s)] with the specific major(s) you're targeting.

To add a custom question

1. Check the box to the left of ‘Custom’ to enable the question.

• Make sure the question is clear and relevant to your job posting.
• The question must comply with Handshake’s terms of service.

2. Select your preferred answer ("Yes" or "No") so you can quickly screen applicants based on their response.

After selecting your questions and/or adding a custom question, click the black button Continue to move forward.

Where would you like to post your job? (select one)

• Auto-select schools
  • Post your job to all schools in your network and additional relevant schools based on your job's fit with their students.
  • If this option is not visible, you will need to select specific schools instead.
• Post to full network
  • *This option is only available to premium employers and for jobs that have been upgraded with Plus.
  • The job will be posted to all schools on Handshake except for schools that have previously declined your company.
• Post to specific schools or use a school list
  • This is the default option for jobs that are better suited to specific schools.
    • Basic employers can post jobs to all schools in their Favorites list, while premium partners can post jobs to schools in a custom list created by them or their teammates.
    • For on-campus employers posting student employment positions, jobs can only be posted to the school where they are designated as on-campus employers. The search bar for selecting other schools will be disabled.
    • Work-study jobs:
      • Posting work-study jobs requires specific permissions.
      • Only schools that have granted your employer permission to post work-study jobs will appear in the dropdown.
  • Choose schools from the dropdown, or type to filter results. 

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    • *Schools in your Favorite list, or other lists are grouped together, and can be ‌selected all at once. 

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    • To remove a specific school, click the X to the right of the school name. 

After selecting the school(s) where you want to post your job, click the black button Continue to proceed. 

What's the application timeline and process?

First, choose the application open and close date. 

Click the calendar icon to the right of each field to select the date and time from the calendar modal.

• Application open date
  • The application's open date defaults to today's date and the time of 6am in the user's time zone.
    • Select today's date, or a date in the future.
    • Select time.
• Application close date (1 year max)
  • The application's close date defaults to 6 months from the application's open date, at 6am in the user's time zone.
    • Select the date the job will close, up to 1 year in the future.
    • Select time. 

Next, enter the number of hires in the text box. This number will not show up to candidates.

Finally, choose how will candidates submit applications?

Note: To require specific documents with an application, make sure the checkbox for each desired document is selected.

• On Handshake
  • Additional required documents (select one or many)
    • Handshake profile (selected by default)
    • Resume
    • Cover letter
    • Transcript
    • Other
• On a separate website
  • Additional required documents (optional)
    • Resume
      • Note: If 'Resume' is selected, candidates will be required to submit their resume twice—once in Handshake and again through your external application.
  • Enter an external or Applicant Tracking System URL
    • Note: URL must begin with http:// or https://
  • Instructions for applicants (optional)

Click the black button Continue in the lower-right corner of the page to proceed. 

Set up your hiring team to keep everyone informed, and manage how they receive updates. 

*Company division (optional, and displays only for Premium partners with more than 10,000 employees) 

Company divisions are managed by your administrator. Your hiring team can use them to organize and filter jobs.

In the text field, select the division to which the job will belong. If you haven't added the specific division in Handshake yet, refer to How to Add Divisions to Your Company.

Job owner (job poster) 

• Messaging availability
  • Give candidates the option to message you through the job post. Messages from candidates will not count against your message limit.
    • Learn more about your Message Limits in Handshake.
  • To give candidates the option to message you, check the box for Feature [NAME] as available for candidate message.
• Email settings (select one or many)
  • Send summary email once application period closes
  • Send email when a candidate who meets qualification applies
  • Send email when a candidate applies 

*Hiring team members (optional)

Note: This feature is only available to Premium partners and On-Campus employers. 

Include as many hiring team members in job notifications as preferred. 

Hiring team members may be external contacts (without a Handshake account) or connected teammates.

• Connected teammates must be added as a contact before they can be selected as a hiring team member.
• If you want to add a connected team member or a team member that does not have a Handshake account and has not yet been added as a contact in Handshake, refer to How to Create an External Contact.

Click on the text field to select active team members or contacts, then select their notification preferences.

To remove a team member or contact, click the hyperlinked text Remove to the far right of their name. 

Click the hyperlinked text Invite new teammate to invite a colleague to join Handshake and receive job notifications. 

• If you're a Basic employer, the section will display the message "Add unlimited hiring team members when you upgrade to Premium". Click the hyperlinked text View full benefits to learn more. 

Click the black button Continue in the lower-right corner of the page to review and post your job. 

The final step is to review your job posting. Review the details and modify any sections as necessary.

• To edit any section, click the pencil icon to the right of the section, then click the black button Continue to save changes, and to reach the last page of the job form. 

To post your job, click the black button Post job in the upper-right corner of the job form, or in the lower-bottom of the page. 

• If you encounter the error "Job could not be saved. Please try again", it is usually because one or more required fields in the job form were not filled out correctly.
  • Review the job form carefully and ensure that all required fields are completed accurately.
  • If the error persists after confirming all fields are completed, contact our Support team for further assistance.

Post a video about this job to engage and excite candidates. Use the examples displayed for inspiration, and explore more ideas and tips on the creator hub.

• To post a video about this job, click the black button Create post.
  • To learn how to create a post on the Feed, refer to Managing Content on the Feed.
• To skip this option, click the white button Maybe later.

• For job postings with multiple locations, create one posting and indicate the locations in the Onsite location field in the Location requirements section of the job form.
  • This will allow you to manage the posting more effectively and prevent individual postings for the same job.
• When choosing majors or majors groups in the Major groups field in the 
  Candidate qualifications section of the job form, select the most appropriate majors or major groups for the position instead of choosing all majors.
  • The majors or major groups selected should correlate with the information provided in the description field.
  • Choosing the most appropriate majors or major groups will ensure that qualified students view the job on their feed.
• While School year is an optional field, select the preferred school year(s) for the job listed to narrow down your candidate pool.