The Jobs page provides a list of all jobs posted by your company, across statuses, including drafts and closed jobs.
You can view key details for each job, such as the job title, owner, number of applicants, and open/close dates.
Access by employer type
Basic employers
- Owners and Recruiters can only manage, edit, or download data for jobs they personally created.
- Jobs posted by other teammates will appear on your list but are view-only.
- To gain full access to manage all jobs and download data, you must upgrade to an eligible paid plan.
Plus, Pro, Essentials, Enterprise, and on-campus employers
- All users, except Representatives, can manage, edit, and download data for both their own jobs and those posted by teammates, provided they have the appropriate permissions.
- On-campus employers: You must be designated as an on-campus employer in your profile settings to manage jobs created by yourself and teammates. This designation is enabled by the owner of the company profile. Learn more about Identifying as an On-Campus Employer on Handshake.
Features available to Premium partners only are indicated by an asterisk (*). For more information, please check out this resource.
Topics:
- Access the Jobs page
- Top opportunities
- Job filters
- Job specifics
- Job management
- Download job postings (report)
- Download applicant packages
Access the Jobs page
Click Jobs from the left navigation bar. All jobs posted by your company will be listed in the Jobs table.
- To create a new job, click the black Create Job button in the upper-right corner. Discover How to Post a Job.
- To view job postings not yet completed, click the white View drafts button in the upper-right corner. Learn how to Manage your Job Drafts.
Top opportunities
The Top opportunities section provides insight-driven guidance to help improve job applications for open roles.
Jobs that would benefit from an action are highlighted at the top of the page, and their cards display specific calls to action based on the employer’s account type and the user’s role.
Note: The yellow, oval-shaped button indicates that the job posting has 5 or fewer applications.
Job filters
A set of filters is located at the top of the Jobs table, allowing you to refine your search and locate jobs across all statuses.
You can filter jobs by the following criteria:
-
Keyword search
- Search by ID number or title
-
Owner
- Jobs owned by you
- Jobs owned by others
-
Division
- The divisions your company has created in Handshake, sorted by the number of postings they were linked to in descending order.
- Note: This option is only displayed if the company owner has set up divisions.
-
Status
-
Active
- Jobs that are pending or approved.
- Note: This filter is selected by default. To view all jobs, including those with a future apply start date, deselect this option.
-
Not Posted
- Jobs whose job form has been completed but not yet posted to any schools.
-
Closed
- Jobs that have been previously approved at a school and the closing date has passed.
-
Active
Job specifics
The Jobs table shows the following information for jobs with an Active, Not Posted, or Closed status:
- Job title
- Job ID (located below the title)
- Location (job location)
- Job owner (who the job was created by)
- Open date (date job was created)
- Close date (date job closes)
- Applications (count)
- Matches (count)
- Schools (count)
-
- *The Matches tab is replaced with Campaigns (count) for Essentials and TES customers.
Job management
1. Click the three-dot menu icon to the far right of the job posting to display the available actions.
Note: Basic employers (Owners and Recruiters) can only manage jobs they created. They can view jobs posted by other teammates, but cannot edit, close, or duplicate them.
Available actions may include:
- View
- Edit
- Duplicate
- Close job
- Copy link
- Promote job
- Add match qualifications
- *Create campaign (displays only for Essentials and Enterprise customers)
Download job postings (report)
Note: Basic employers (Owners and Recruiters) can only download job details for jobs they have created. Jobs created by other teammates will appear in your list, but the download actions will be unavailable unless you are the job owner.
1. Check the box to the left of each job posting for which you would like to download the details.
- To select all jobs, check the box for Showing [Range] of Number in the header.
2. Once the job(s) is selected, click the white Download jobs (CSV) button above the table.
3. After the CSV is downloaded, the message "Jobs list download" appears in a blue banner at the top of the page.
4. Once the download is complete, click the file to review immediately, or refer to your email inbox to retrieve the file later.
Download applicant packages
Note: Basic employers (Owners and Recruiters) can only download applicant data for jobs they have created. Jobs created by other teammates will appear in your list, but the download actions will be unavailable unless you are the job owner.
1. Check the box to the left of each job posting you want to download applications and related documents for.
- To select all jobs, check the box for Showing [Range] of Number in the header.
2. Once the job(s) is selected, click either the white Download applications packages (PDF) button or the white More button to select Download Applicant Data (CSV) above the table.
Note: Applicant packages can only be downloaded if students are required to submit a document, e.g. resume.
3. Depending on whether you selected download application packages or applicant data, the message "Application packages downloaded or "Applicant data downloaded" appears in a blue banner on top of the page.
4. Once the download is complete, click the file to review immediately, or refer to your email inbox to retrieve the file later.
To review in-depth information about any position, refer to Navigating the Posting Page.