The Jobs page shows every job your company has posted, across all statuses, including drafts and closed jobs. Use it to review job details, filter to find specific postings, and download reports.
Who can access which jobs?
Your access to jobs posted by teammates depends on your employer account type.
Basic employers
- Owners and Recruiters can manage and download information only for jobs they personally created.
- Jobs created by teammates are view-only.
- To manage all jobs and download data company-wide, upgrade to an eligible paid plan.
Pro, Essentials, Enterprise, and on-campus employers
- All users except Representatives can manage and download information for their own jobs and jobs created by teammates, provided they have the appropriate permissions.
- On-campus employers must be designated as an on-campus employer in profile settings to manage jobs created by themselves and teammates. The owner of the company profile enables this designation.
Features available to Premium partners only are indicated by an asterisk (*). For more information, please check out this resource.
How do I access the Jobs page?
Click Jobs in the left navigation bar to open the jobs table.
From this page, you can also:
- Click Create Job in the upper-right corner to post a new job. Discover How to Post a Job.
- Click View drafts in the upper-right corner to access incomplete job postings. Learn how to Manage your Job Drafts.
What is the Top opportunities section?
When available, Top opportunities highlights open jobs that may benefit from additional action, such as low applicant volume.
Each job card displays a recommended action based on your account type and user role.
How do I filter jobs on the Jobs page?
Use the filters at the top of the Jobs table to quickly find specific job postings.
You can filter by:
-
Keyword search
- Search by ID number or title
-
Owner
- Jobs owned by you
- Jobs owned by others
-
Division
- The divisions your company has set up in Handshake, sorted by posting count. This filter only appears if the company owner has configured divisions.
-
Status
-
Active
- Jobs that are pending or approved.
- Note: This is selected by default; deselect it to see all jobs, including those with a future apply start date.
-
Not Posted
- Jobs whose job form is complete but not yet posted to any schools
-
Closed
- Jobs approved by a school that have passed their application close date.
-
Active
-
Source
- All jobs
- Imported only
- Manually created
What information does the Jobs table show?
The Jobs table displays these columns for every employer tier:
- Job title and ID
- Location
- Job owner (who created the job)
- Open date (when the job was created)
- Close date (when the job closes)
- Applications (count)
- Promotions (count)
- Automated outreach (count)
- Schools (count)
- Campaigns* (count) (displays only for Enterprise customers)
How do I manage a job posting from the Jobs page?
Click the three-dot menu to the right of a job posting to view the actions available for that job.
Note: Basic employers (Owners and Recruiters) can only manage jobs they created. Jobs posted by teammates can be viewed but not edited, closed, or duplicated.
Depending on your permissions, the menu may include:
- View: Review the full job posting details. Learn more in Navigating the Posting Page.
- Edit: Update the job posting. Read more about How to Edit a Job Posting.
- Duplicate: Create a copy of the job posting to reuse its details. Learn How to Duplicate a Job Posting.
- Close job: Close the posting to new applications. Read Close a Job Posting.
- Copy link: Get a shareable URL for the job posting. Discover how to Share a Job Posting URL.
- Promote job: Boost the job's visibility to candidates. Learn more about how to Promote a Job.
- Add match qualifications: Set criteria used to match candidates to the job when posting or editing a job.
- Create campaign*: Build a targeted outreach campaign for the job (Enterprise employers only).
How do I download a jobs report?
You can download a CSV report with details for one or more job postings.
Note: Basic employers (Owners and Recruiters) can only download job details for jobs they created. Jobs created by teammates appear in your list, but the download option is unavailable unless you're the job owner.
1. Check the box to the left of each job posting you want to include in the report. To select every job on the page, check the box next to "Showing [Range] of [Number]" in the table header.
2. Click the white Download jobs (CSV) button above the table.
3. A banner reading "Jobs list download" appears at the top of the page, confirming the request.
4. Once the download finishes, click the file to review it right away, or find it later in your email inbox
Looking for applicant resumes or applications instead of job details? Read more about how to Download Applications / Create a Resume Book.