With over 500k recruiters on the platform wanting to connect with your students, managing employers and job postings can be a lot of work. Follow this system setup checklist and check out our best practices on managing workflows to make sure students are having access to great opportunities!
Step 1: Configure approval settings and workflows
Configure Default Employer Approval Preferences
Click your name > “School Settings” > Choose “Employer Approval Preferences”’
Here you will set the default roles that employers will have after they have been approved by your office, which can save a lot of time cumulatively when processing requests. School Settings: Default Employer Approval Preferences has more information and guidance on employer approval preferences.
Best Practice: We highly recommend setting preferences to:
- Post Events
- Post Interview Schedules
Best Practice: We also recommend using Auto Approve Jobs for your trusted employers to cut down your workload.
Determine your employer approval strategy
Determine how your office will decide which employers are approved. If more than one person will be processing approvals, we recommend ensuring your parameters for approval are clearly defined.
- Check out Processing Employer Approval Requests using Job Based Approvals for more information!
- We recommend adding labels to track “white glove” partners and setup saved searches to save time filtering later.
Utilize Handshake's flagging system to report fraud or abuse
Our Trust and Safety team utilizes several policies and tools to ensure that only trusted employers have access to Handshake, with ongoing innovation and improvements. If you encounter behaviors that indicate fraud or abuse on Handshake, please use our flagging system to share your concerns.
- Trust and Safety team members review all flag submissions and take appropriate action for Terms of Service violations, including removing job postings, suspending individual users, or suspending a company from using Handshake. In the event one of these actions is taken for an employer you've flagged or interacted with on Handshake, a notification will be provided to you in-app.
- We are using SIFT and Google's webrisk API to assist our Trust & Safety team in this process. For more information on this, please refer to Understanding how Employers are Validated on Handshake
Please check out Handshake's Flagging System for more information about how flagging works on Handshake.
Manage Job Approvals
Employers will post jobs to your school on Handshake. Upon approving these jobs, the employers will be approved as well. We recommend setting aside some time each day to go through the new pending jobs!
- Check out Processing Employer Approval Requests using Job Based Approvals and Processing Job Posting Requests for more information!
While managing job posting requests, we recommend to be aware of the posting details, and keep an eye out for anything that seems "too good to be true" or otherwise appears atypical. You can always set the posting to in-progress status and request more information from the employer about the job posting if you'd like clarity!
Here are a few tips that are great to share with students to stay safe while applying to jobs:
- If something feels “too good to be true”, it probably is. For example, “Make $300 a day from home”
- Never cash a check for, or give any money to, an employer
- Question if an employer says they’re hiring based on resume alone
- For more tips, share this Help Center article: Safety: Protecting Your Personal Information.
- Here are a few tips that are great to share with students to stay safe while applying to jobs:
Auto-approving: You have the option to auto-approve all jobs from an employer, though we recommend being very careful in which employers you give this role to.
- Best Practice: Start small - allow auto-approval for only your most trusted employers at first. These may include Alumni, employers that attended your career fair, Fortune 500, or local/recruiters you have worked with in the past.
- Note: Currently, Handshake does not auto-approve duplicated jobs even if the employer is granted "auto-approve job," privileges. You will need to manually approve these jobs for this case.
- You can learn more about auto approving jobs in the following article Job Automatic Approval Configuration.
- Bulk Action: Filter your pending job approvals on qualifications like location, industry, size, labels, etc. and take bulk action to approve multiple jobs at once.
Declining a job? Decline Reasons enable the employer to be aware of what opportunities are best suited for your students, as well as provide an opportunity for remediation if appropriate. Check out Using Job Decline Reasons for more information!
Step 2: Manage Employer Relationships
Here are a few things you can do to be more prepared to manage employers
Label Your Employers or Contacts
Determine your strategy for managing employer outreach. You can easily add labels to identify certain types of employers or specific contacts that you want to email for your outreach. Some common labels used are:
- Career Fair Attendee
- Employer Sponsor
- Local Employer
- Interview on-campus
Use the Employer Activity Snapshot
- Your employer activity snapshot is an overview of a specific employer’s interaction with your school on Handshake. This is a great way to tell how a specific employer has been involved with your school in the past. To access the snapshot navigate to a specific employer profile page > click “View Activity Snapshot”
Have an understanding of employer roles
- Employer users can have different roles, depending on their partnership with Handshake and their role within the company. These roles determine the level of access to certain features and information within Handshake.
View platform from employer side
- Create an employer account, if you have not created one already, and connect with your on-campus employer's company profile. This allows you to browse around the employer side of the platform and better prepare yourself to answer questions you may get from employer partners.
- Check out Create an Employer Account Associated with Your Career Services Account for guidance.
Understand Employer FAQs
- Read through our Employer FAQ Help Center article.
- If employers would prefer you post on their behalf, we recommend encouraging them to create an account and manage postings autonomously, however, if you choose to do so, refer to Acting on Behalf of Employers: Posting a Job for steps.