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Acting on Behalf of Employers: Posting a Job

Tawnya
  • Updated

There may be cases where you will want to post a job on behalf of an employer or company. There are important considerations to take prior to, and during, this process. We'll use this time to discuss those considerations.

Topics:

Prior to posting a job for an employer

Check if the employer is approved by your institution

First things first, head over to the employer's page to identify if they're approved by your institution and have roles to post jobs at your institution. Use the left navigation bar to select Employers and use the Your Employers tab to find the employer you'd like to post a job for.

Verify with the employer that you have permissions to post a job on their behalf

It's important to establish whether you can post on behalf of the employer or not.

Some employers will prefer to maintain consistency across their job postings, so they may not want you to post a job on their behalf.

If the employer wants you to post a job for them, discuss specifics about the job posting you'll be creating for the employer. Get on the same page about the deadline for applications, which students will be able to apply, and other details about the job posting.

Next, ensure that you have permissions in Handshake to post a job for this employer. The owner or administrator for a company on Handshake can modify their settings so only certain institutions can post jobs on their behalf. As a result, if you're unable to find the employer while posting the job, it's possible they haven't granted your institution permissions to post a job on their behalf.

Employers can grant your institution permissions to post jobs on their behalf by changing their Global Settings. To learn more about this process, refer to Company Settings: Global Settings.

Posting a job for an employer

The steps to post a job on behalf of an employer are the same steps an employer would use to post a job themselves. It's highly recommended you follow along with the employer article if this is your first time posting a job: How to Post a Job.

Tips and suggestions

  • Select the correct employer when posting the job.

Employer selection on Basic Information page.png

  • On the Your hiring team page of the job posting you can select the relevant contact(s) who will receive updates as the Job owner. If you need to add a contact, refer to Add a Contact.

Your Hiring Team page.png

  • You can choose from the list, which will give you specific options for how involved you want this contact to be. They can be made available for candidate messages. Alternatively, they can choose to only receive summary emails, or other notifications regarding applicants.

     

    Job owner specific options.png

After posting a job

Inform the employer that their job has been posted!

  • Have them take a look to ensure that everything looks correct.
  • Discuss with the employer if they'd like to promote the job through your institution's Handshake instance.
  • Check the job posting regularly to stay up-to-date on the applicants that have applied for this job.

What if I can't get permissions to post a job for an employer?

Sometimes, the owner or administrator won't be available to give you permissions to post a job for their company. If that's the case, we recommend:

  1. Using your own Employer account to post the job.
  2. Change the account name to “The X University Network” or “Friends & Alumni of X University”, something to help identify that these are job posted on the behalf of employers.
  3. Include the employer name in the job title. e.g. ABC Employer - Marketing Associate.

 

Example of a job posting made with your own employer account.png


You can add external links in the job description, add as many hiring managers are needed, and add this to collections to highlight the job posting to students.