The Jobs page provides a list of all of your jobs, across statuses, including jobs that have not yet been posted.
You can view details about each job, such as the job title, number of applicants, and start and close dates. Additionally, you can download applicant packages and applicant data for each job.
Features available to Premium partners only are indicated by an asterisk (*). For more information, please check out this resource.
Topics
- Access the Jobs page
- Top opportunities
- Job filters
- Job specifics
- Job management
- Download job postings (report)
- Download applicant packages
Access the Jobs page
Click Jobs from the left navigation bar. All jobs posted by your company will be listed in the Jobs table.
- To create a new job, click the black button Create Job in the upper-right corner.
- To view job postings not yet completed, click the white button View drafts in the upper-right corner. Learn how to Manage your Job Drafts.
Top opportunities
The Top opportunities section provides insight-driven guidance to help improve job applications for open roles.
Jobs that would benefit from action are highlighted at the top of the page, and their cards include specific calls-to-action depending on the user's permissions.
- Basic employers are directed to invite matches or upgrade jobs.
- Plus employers are directed to invite matches, upgrade jobs, automate or manage outreach, or review applicants.
- Premium partners are directed to invite matches or send a campaign.
- The Create a campaign button is only visible to users with the roles of Sourcer, Admin, or Owner, and who have the permission to manage campaigns.
Note: the yellow, oval-shaped button indicates that the job posting has 5 or fewer applications.
Job filters
A set of filters is located at the top of the Jobs table, which allows you to refine your search.
You can filter jobs by the following criteria:
-
Keyword search
- Search by ID number or title
-
Owner
- Jobs owned by you
- Jobs owned by others
-
Division
- The divisions your company has created in Handshake, sorted by the number of postings they were linked to in descending order.
- Note: this option is only displayed if the company owner has set up divisions.
-
Status (select one)
- Active
- Jobs that are pending or approved.
- Not Posted
- Jobs whose job form has been completed but not yet posted to any institutions.
- Closed
- Jobs that have been previously approved at an institution and the closing date has passed.
- Active
Job specifics
The Jobs table shows the following information for jobs with an Active, Not Posted, or Closed status:
- Job Title
- Job ID (located below the title)
- Location (job location)
- Job owner (who the job was created by)
- Open date (date job was created)
- Close date (date job closes)
- Applications (count)
- Matches (count)
- Institutions (count)
-
- *The Matches tab is replaced with Campaigns (count) for Premium partners.
Job management
1. Click the ellipsis icon to the far right of the job posting to display all actions you can take:
- View
- Edit
- Duplicate
- Close job
- Invite matches (displays only for Basic employers, and only if the job is not eligible for upgrade)
- Upgrade job (displays only for Basic employers, and only if the job is eligible for upgrade)
- Create campaign (displays only for Premium partners)
Basic (view) with job not eligible for upgrade:
Basic (view) with job eligible for upgrade:
Premium (view):
Download job postings (report)
1. Check the box to the left of each job posting for which you would like to download the details.
- To select all jobs, check the box for Showing [Range] of Number in the header.
2. Once the job(s) is selected, click the white button Download jobs (CSV) above the table.
3. After the CSV is downloaded, the message "Jobs list download" appears in a blue banner at the top of the page.
4. Once the download is complete, click the file to review immediately, or refer to your email inbox to retrieve the file later.
Download applicant packages
1. Check the box to the left of each job posting you want to download applications and related documents for.
- To select all jobs, check the box for Showing [Range] of Number in the header.
2. Once the job(s) is selected, click either the white button Download applications packages (PDF) or the white button More to select Download Applicant Data (CSV) above the table.
Note: applicant packages can only be downloaded if students are required to submit a document, e.g. CV.
3. Depending on whether you selected download application packages or applicant data, the message "Application packages downloaded or "Applicant data downloaded" appears in a blue banner on top of the page.
4. Once the download is complete, click the file to review immediately, or refer to your email inbox to retrieve the file later.
To review in-depth information about any position, refer to Navigating the Posting Page.