Navigating the Jobs Page

To load the Jobs page, click on Jobs from the left navigation bar in Handshake. This article will help you become familiar with the page layout, available filters, view and sort options.

Note: information displayed is impacted by the Favourites filter selection. Read more about Using the Favourite Institutions Filter.

If you'd like details on how to create a new job, refer to How to Post a Job.

On this page, you'll have the following possible options to filter and view job related data: 

• Job View Settings
• Posting active state and divisions
• Search and create new jobs
• View by and sort

Job View Settings

In the upper-left corner of this page, next to "Jobs", it will read "viewing all EMPLOYER jobs" or "only viewing jobs created by you". Click on Edit this to change the view.

• All "employer name" jobs will display all jobs created for your company, which will include jobs posted by other staff members in Handshake.
• Jobs created by me will only display jobs that you have created. 

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Posting active state and divisions

Immediately below the job view settings are tabs for posting activity and a filter for divisions. Using these tabs or filter will impact which jobs are displayed on screen (for either your favourite institutions or your employer's institutions, as previously described).

• Posting activity tabs allow you to view jobs for only that specific posting active state. Available statuses are: 
  • Active: only jobs with active postings 
  • Expired: only jobs with expired postings
  • All: every posting, regardless of status
  • Declined: only jobs with declined postings
  • Not Posted: postings that have been created and saved, but not posted to any institutions yet. To learn more about posting these to an institution, click here. 
• Clicking on the Divisions filter will display the divisions that your company currently has created, listed in descending order of number of times linked to postings. If the expected division is not listed, use the keyword search or click All Options to display additional division options.

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Search and create new jobs

In the upper-right, below your name, is a search bar and a blue button Create Job.

• The search bar allows you to search your existing postings based on job title, institution posted to, or job id number. 
• Click on Create Job to post a new job. Review this article for more insight on this process: How to Post a Job

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View by and sort

Immediately below the search bar and "Create Job" button, there is an option to view by institution or job. The option with a blue oval around it will indicate which option is currently selected. All postings are displayed based on the favourites filter applied vs off plus job posting status and division(s) selected.

• Institution will display a list of all targeted institutions. If a single job posting is posted to multiple institutions, then each institution will be listed out individually.
• Job will display a list of job titles. Instead of the institution name displayed, a count of targeted institutions will be displayed instead.
• Sort by the following column headers: 
  • ID: the job id number
  • Job: the job title
  • Applicants: the count of applicants either per institution or per posting, depending on your selected "view by"
  • Institution or Institutions: either the institution name or the count of institutions, depending on your selected "view by"
  • Created: the date the posting was created
  • Type: the job type selected
  • Status:
    • Viewing by Institution: Status will show per institution posting. Possible statuses are: 
      • Pending: this means the posting is pending approval from this university. The job will not be live for students to view or apply to until the institution first approves the posting. 
        NOTE: It typically takes 1-5 business days for n institution to approve an employer's job postings. If you do not receive a response within that time frame, we recommend contacting the Career Services department at the institution directly. You can find the contact information for an institution's Career Services by selecting Institutions in the left hand menu, and then clicking on the name of the institution you wish to reach.
      • Approved: this means that the job is approved by the institution and is currently live for students to view and apply to (depending on your application apply start date for this position). 
      • Declined: this means the institution has declined to post the position. 
      • Expired: this means the posting has passed the expiration date and is no longer active. 
    • Viewing by Job: This view will not allow you to sort by status. It will only display the count of pending/active/expired/declined postings. 

From the Jobs page, click directly on a job title to view the related posting page, which is where you can manage targeted institutions, view and add comments, and manage the job details. Read more on Navigating the Posting Page.

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