How to Post a Job

Note: Premium partners have ATS integrations available. For more information, refer to Integrations & SSO.

• Where should students submit their application?
  • Apply in Handshake 
  • Apply through external system
    • Enter the website or the ATS URL in the Website or Applicant Tracking System URL field
      • Note: URL must begin with http:// or https://
    • If you'd like to add an ATS/job code to match against your applicant tracking system, click +add an ATS/job code, and enter the code in the Applicant Tracking System Code field. 
      • Note: the ATS/job code doesn't attribute candidates in your ATS back to Handshake, so matching applicants to your ATS will require manual review unless a Source Code/Tag is used. For additional details, refer to Source Tag URL for External Applicant Tracking Systems.

• Job Title
  • Fill in the appropriate title in this text field. 
• Company Division (optional)
  • If your company has Divisions set up, a drop-down menu will appear right below the job title. Make sure to choose the company division you're hiring for.
    • To add divisions to your company profile, refer to How to Add Divisions to Your Company.
• choose a Job Type
  • Job
  • Internship
  • Cooperative Education
  • Experiential Learning
  • On Campus Student Employment
  • Fellowship
  • Volunteer
• choose an Employment Type & Duration
  • Full-time
  • Part-time
• choose a Duration
  • Permanent 
  • Temporary/Seasonal
    • Note: when selecting this option, you'll be required to enter the start and end dates.
• Are you open to speaking with interested candidates? (choose Yes or No)
  • Yes, I want interested candidates to reach out to me for a conversation.
    • If Yes (check one or both):
      • Message me on Handshake
      • Schedule a virtual info chat based on my availability
        • Learn more in Availability Calendars for Virtual Info Chats.
  • No, I'd rather candidates apply without contacting me

• Add a Description for your job
  • If you copy and paste a description from your own website, the formatting will remain the same. 
• How many students do you expect to hire for this position?
  
  • Type a number in the field, or click the arrows (up, down) to add a number. 
    • Note: this doesn't affect your job in any way, but rather is used for historical, data, and tracking purposes. 
• Job location
  • Start typing an address and select from the autocompleted results. 
  • Note: addresses cannot be edited, and you must choose one from the results to proceed. 
  • Addresses can be a specific office location, or a general city like "London"
    • If you are unable to find your location listed, select the city where the job is based. 
    • Submit feedback to Mapbox (optional)
  • If the job is remote, enter your main location, then click the box next to Allow remote workers. 
  • If this position is located in multiple locations, you can choose Add Another Location.
• Paid or unpaid? 
  • Paid
  • Note: Students are more likely to view, save, and apply to jobs that include estimated pay ranges than jobs that do not. Institutions are also more likely to approve and recommend jobs with estimated pay ranges to their students.
    • Estimated pay 
      • Show pay by 
        • • Range 
          • Custom range
          • Exact amount
      • Amount 
        • • Select range 
          • Enter a custom range (min pay/max pay) 
          • Add amount
      • Rate 
        • • Per year
          • Per month 
          • Per hour
  • To not provide an estimated pay range for jobs, click the blue text Opt out of estimated pay. 
    
    • • • • Note: if you decide to opt out, you can still enter an estimated pay range.
  • Unpaid 
  • Note: Before posting an unpaid position, please check all applicable regulations including these UK employment rights and pay for interns. Please refer to Employment rights and pay for interns.
  •  
• choose Required documents for the job application
  • CV
  • Cover Letter
  • Transcript
  • Other Document (e.g. work sample, course schedule, or other misc documents)
    • Tip: if you're having students apply via your Direct ATS, we recommend not selecting any documents here. If checked, applicants will be prompted to first apply in Handshake.
    • Note: if documents aren't required, you'll be unable to choose a contact to receive applicant notifications, and your contact information won't be displayed on the job.

• Add a Graduation date range for your job by specifying the earliest and latest graduation date for qualified applicants.
• choose a Level of Study
  • Accelerated Masters
  • Alumni
  • Certificate Program
  • Doctorate
  • Level 3
  • Level 4
  • Level 5
  • Level 6
  • Masters
  • Masters of Business Administration
  • Postdoctoral Researcher
• Choose which Course Categories would make a student qualified for your job.

  Setting up your Course Categories

  • By choosing a course category, you are mapping your course preference to each institution's individual term for that particular category.
  • Even if the course name is different at different institutions, it will still get bucketed into this course category correctly as these course are consolidated across every institution on Handshake.
  • Once you choose a category (by clicking on the checkbox next to it), that category will expand to display the courses within it.
  • All courses within a category will be selected by default. However, you can remove them by simply clicking on the course you'd like to remove.
  • If you know of a very specific course at an institution that you'd like to choose instead of our mappings, click the link at the bottom of the list Choose a specific course by institution. 

  

  • Agriculture, Food, & Horticulture 
  • Arts & Design 
  • Business, Entrepreneurship & Human Resources
  • Civics & Government
  • Communication  
  • Computer Science, Information Systems & Technology
  • Education
  • Engineering
  • General Studies
  • Health Professions
  • Humanities & Languages
  • Life Science
  • Manufacturing, Production, and Skilled Trades
  • Math & Physical Sciences
  • Natural Resources, Sustainability & Environmental Science
  • Social Sciences
  • Technologies & Technicians
• Configure your Applicant Packages recipients, and frequency of notifications. 
  • Note: if you haven't marked at least one document type as required by applicants, this option won't appear.

• Add institutions
  
  • Click the blue button Add All Institutions to add all connected institutions.
  • If your employer on Handshake has access to the Open Network, a checkbox for "Include students in the Handshake Open Network" will appear below the button. Check this box if you'd like to post your job to students from non-partner institutions. Learn more about How to Connect with Handshake Open Network.
  • Click the grey button Add Favourite Institutions to add your Favourites.
    • If you're a Premium partner, click the Grey button +Add Institution List to add your Favourite institution and/or institutions added to any Institution List created/saved. 
  • Note: if your company hasn't been approved to post jobs at a institution, you can not add that institution as an option. If you haven't been approved at any institutions, you can still create this job and come back later to add institutions. 
• Once you've added institutions, you'll have options to manage them:
  • Remove an institution - click the (x) to the left of each institution that you'd like to remove 
  • Interview on campus?- selecting this will simply notify the institution that you may be interested in interviewing at their institution.
    • To request an on campus interview, refer to How do I post an interview schedule to an institution?.
  • Apply start date — choose if you'd like to block students from applying to your job until a specific date.
  • Expiration date — confirm the date that the job will expire at that institution (and students will no longer be able to apply).
• Global apply start date — applies the same start date for every institution on your list (overwrites previously set start dates).
• Global expiration date —  applies the same expiration date for every institution on your list (overwrites previously set expiration dates).

Once the institutions have been added, click Next or on the Preview tab. 

Check to confirm that all of the information is correct. If you're satisfied with the job preview, click Save in the lower right corner to save the job and send your posting to the institutions selected for review. 

Note: while you may receive the message, "This preview no longer accurately represents the candidate experience," you will still be able to post the job. Currently, Handshake is redesigning the jobs page, so the job posting may appear differently to students than it does in the preview.

Upon saving a job, Handshake will automatically tag up to three job roles according to its title and description. For more information, refer to About Job Roles (Employers).

If you'd like to make sure your job is posted successfully, refer to Confirming Your Job is Posted Successfully.