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How to Post a Job

Tawnya
  • Updated

In order to post a job to an institution via Handshake, you'll need a confirmed user account that's connected to a company profile, and your company profile must be approved at the institution(s).

Learn how to Create an Employer User Account, Join a Company, and Connect with Institutions.

Once the job is created, the institutions you request to post it to will have to review and process the request. They may choose to approve or decline the posting. For additional details, refer to Understanding Job Posting Approvals.

 

Click Post a Job from your home dashboard, or click Jobs from the left navigation bar to access the Jobs page, then click the blue button Create Job in the upper-right corner of the page. 

Post_a_job_.png

 

Complete the Basics, Details, Preferences, and Institutions tabs in the job form as outlined below to successfully post the job. All fields are required unless specified otherwise. 

Basics 

Note: Premium partners have a Greenhouse integration available. For more information, refer to How to Integrate Greenhouse with Handshake.

    • Where should students submit their application?
      • Apply in Handshake 
      • Apply through external system
        • Enter the website or the ATS URL in the Website or Applicant Tracking System URL field
          • Note: URL must begin with http:// or https://
        • If you'd like to add an ATS/job code to match against your applicant tracking system, click +add an ATS/job code, and enter the code in the Applicant Tracking System Code field. 
        •  

    Where_should_students_submit_their_application__.png

  • Job Title
    • Fill in the appropriate title in this text field. 
  • Company Division (optional)
    • If your company has Divisions set up, a drop-down menu will appear right below the job title. Make sure to choose the division within your company you're hiring for.
  • choose a Job Type
    • Job
    • Internship
    • Cooperative Education
    • Experiential Learning
    • On Campus Student Employment
    • Fellowship
    • Volunteer
  • choose an Employment Type & Duration
    • Full-time
    • Part-time
  • choose a Duration
    • Permanent 
    • Temporary/Seasonal
      • Note: when selecting this option, you'll be required to enter the start and end dates.
  • Are you open to speaking with interested candidates? (choose Yes or No)
    • Yes, I want interested candidates to reach out to me for a conversation.
    • No, I'd rather candidates apply without contacting me
  •  

Details

  • Add a Description for your job
    • If you copy and paste a description from your own website, the formatting will remain the same. 
  • How many students do you expect to hire for this position?
    • Type a number in the field, or click the up and down arrows to add a number. 
      • Note: this doesn't affect your job in any way, but rather is used for historical, data, and tracking purposes. 
  • Estimated Salary
    • Paid
      • Note: if you choose Paid, enter a number, not a range. Click the field to the right of the amount to toggle Per hour, year, or month. 
      • Specifying a salary value is optional.
    • Unpaid 
  • Job location
    • As you start typing the address, a few suggestions will appear in the address field — you must choose one rather than manually typing it in.
    • This can be a specific office location, or a general city like "London, UK"
      • If you are unable to find your location listed, submit feedback to Mapbox.
    • If the job is remote, enter the location for your main location, then click the box next to Allow remote workers. 
    • If this position is located in multiple locations, you can choose Add Another Location.
  • choose any Required documents for the job application
    • CV
    • Cover Letter
    • Transcript
    • Other Document (e.g. work sample, course schedule, or other misc documents)
      • Tip: if you're having students apply via your Direct ATS, we recommend not selecting any documents here. If checked, these documents will prompt an Applicant to first apply with these in Handshake. 
      • Note: if documents aren't required on the job, then you'll be unable to choose a contact to receive Applicant notifications, and your contact information won't be displayed on the job.

Note: all of these preferences are optional, and none of the preferences you add to this page will block students from applying for your job. Handshake will state which candidates meet all of your preferences, and those who don't. For more information on this, refer to Understanding Job and Applicant Preferences. 

4. Once you're finished with Job Details, click Next, or click directly on the Job Preferences tab.

Preferences

  • Add a Graduation date range for your job by specifying the earliest and latest graduation date for qualified applicants.
  • choose a Level of Study
  • Choose which Course Categories would make a student qualified for your job.

    Setting up your Course Categories

      • By choosing a course category, you are mapping your course preference to each institution's individual term for that particular category.
        • Even if the course name is different at different institutions, it will still get bucketed into this course category correctly as these courses are consolidated across every institution on Handshake.
      • Once you choose a category (by clicking on the checkbox next to it), that category will expand to display the courses within it.
        • All courses within a category will be selected by default. However, you can remove them by simply clicking on the course you'd like to remove.
        • If you know of a very specific course at an institution that you'd like to choose instead of our mappings, click the link at the bottom of the list Choose a specific course by institution. 

    Major_categories.png

    • Agriculture, Food, & Horticulture 
    • Arts & Design 
    • Business, Entrepreneurship & Human Resources
    • Civics & Government
    • Communication  
    • Computer Science, Information Systems & Technology
    • Education
    • Engineering
    • General Studies
    • Health Professions
    • Humanities & Languages
    • Life Science
    • Manufacturing, Production, and Skilled Trades
    • Maths & Physical Sciences
    • Natural Resources, Sustainability & Environmental Science
    • Social Sciences
    • Technologies & Technicians
  • Configure your Applicant Packages recipients, and frequency of notifications. 
    • Note: if you haven't marked at least one document type as Required by applicants, this option won't appear.

Applicant_package_recipients.png

Institutions

    • Add institutions
      • Search specific institutions using the search bar or click the:
        • Blue button Add All Institutions to add all connected institutions.
        • Grey button Add Favourite Institutions to add your Favourites.
          • If you're a Premium partner, click the Grey button +Add Institution List to add your Favourite institutions and/or institutions added to any Institution List created/saved. 
      • Note: if your company hasn't been approved to post jobs at an institution, you can not add that institution as an option. If you haven't been approved at any institutions, you can still create this job and come back later to add institutions. 
    • Once you've added institutions, you'll have options to manage them:
      • Remove an institution- click the (x) to the left of each institution that you'd like to remove 
      • Interview on campus?- selecting this will simply notify the institution that you may be interested in interviewing at their institution.
      • Apply start date — choose if you'd like to block students from applying to your job until a specific date.
      • Expiration date — confirm the date that the job will expire at that institution (and students will no longer be able to apply).
    • Adding a Global apply start date allows you to update the job start date for every institution on your list (overwrites previously set start dates).
    • Adding a Global post expiration allows you to update the post-expiration for every institution on your list (overwrites previously set expiration dates).

    Global_start_and_expiration_date.png

    Once the institutions have been added, click Next or on the Preview tab. 

Preview your job 

Check to confirm that all of the information is correct. If you're satisfied with the job preview, click Save in the lower right corner to save the job and send your posting to the institutions selected for review. 

Note: while you may receive the message, "This preview no longer accurately represents the candidate experience," you will still be able to post the job. Currently, Handshake is redesigning the jobs page, so the job posting may appear differently to students than it does in the preview.

Upon saving a job, Handshake will automatically tag up to three job roles according to its title and description. For more information, refer to About Job Roles (Employers).

If you'd like to make sure your job is posted successfully, refer to Confirming Your Job is Posted Successfully. 

Promoting your job 

Any upcoming events or fairs that your company is attending at an institution will be promoted on the job posting for students.

Note: an event or fair must be less than 60 days away to be promoted on a job posting. If your company is attending multiple events or career fairs at an institution, only the most upcoming event or fair is displayed. Once the promoted event or fair passes, it will automatically be removed and the next soonest is applied. 

 

Pro Tips

  • When posting a job with multiple locations, create one posting and indicate the locations in the Job location field in the Details tab.
    • This will allow you to manage the posting more effectively and prevent individual postings for the same job. 
  • When choosing courses or course groups in the Course categories field in the Preferences tab, select the most appropriate courses or course groups for the position instead of choosing all courses. 
    • The courses or course groups selected should correlate with the information provided in the description field.
    • Choosing the most appropriate courses or course groups will ensure that qualified students view the job on their feed. 
  • While Level of Study is an optional field, select the preferred level of study for the job listed to narrow down your candidate pool.

Additional Resources 

Consider taking our free mini course in which we dive into how to post jobs on Handshake, common mistakes to avoid, and how to think holistically about your application process. Learn more about Posting jobs on Handshake. 

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