How to Post a Job

In order to post a job to an institution via Handshake, you'll need a confirmed user account that is connected to a company profile, and your company profile must be approved at the institution(s). For more information on getting started, click here.

Note: once you have created the job, the institutions you request to post it to will have to process the job posting request. They may choose to approve or decline the posting. If you'd like to communicate with a particular institution about your posting, refer to the following article for guidance How to View Comments on a Job Posting.

Follow the steps below to create a new job posting.

1. Click Post a Job from your home dashboard, or click on Jobs in the left hand navigation bar and click Create Job in the top right hand corner. 

• You will now be asked to complete 4 tabs in the posting. These include the job Basics, Details, Preferences, and Institutions you'd like to post the position to. You also have an option to use the Preview tab to see what your posting will look like. 
  
• All fields are required, save for the fields that state "(Optional)" next to the field name.

Best Practice: the more fields you complete, the more well defined your job posting will be (and the more likely you’ll be to attract well-qualified candidates and approvals from institutions).

2. Let's start by going through Job Basics:

• Where should students submit their application? (Premium partners have a Greenhouse integration available!)
  • If you have an external ATS, please select this option. A text field will load below the Job Title where you should enter the ATS information:
  • When you click on "+ add an ATS/job code", the fields will load for the optional System Code and required URL: 
• Job Title
• Fill in the appropriate title in this text field. 
• Company Division
  • If your company has Divisions set up, a drop down menu will appear right below job title. Make sure to select which division within your company you're hiring for. If you need help adding a division, check out this article here.
• Select if you want your name shown on the posting
• Add a Job Type
• Add an Employment Type & Duration
• When selecting Temporary / Seasonal, you'll need to add both the start and end dates. 

Please note that this screenshot is taken from our US site and there may be some differences in language from the UK platform. 

3. Once you're finished with Job Basics, choose Next toward the bottom middle of the screen, or you can click the Details tab. 

• Add a Description for your job
  • If you copy and paste a description from your own website, we'll retain all of the formatting for you
• Add how many students you plan on hiring for this position. 
  • This does not affect your job in any way, but rather is used for historical, data, and tracking purposes. 
• You can add a Job Salary if you'd like, however this is completely optional. 
  • You can also toggle the dropdown on the right between per year / per month / per hour, or mark the job as an unpaid position
• Enter a location for your job
  • As you start typing the address, some suggestions will show up in the address field - you must select one rather than manually typing it in.
  • This can be a specific office location, or a general city like "Chicago, USA"
    • If you do not see your location listed, please submit feedback to Mapbox here: https://www.mapbox.com/geocoder-feedback/
  • If this position is located in multiple locations you can select Add Another Location

Setting up who should receive Applicant Packages

• The job creator's name is listed first. You can also add other team members to receive packages by choosing from the dropdown. If you haven't added them as a contact yet, there will be + add new contact at the bottom of the dropdown.
• You can select (or remove) the following options:
  • Email a summary of all applicants once my job expires
  • Email every time a new student applies
    • If you choose this option, you can then specify whether you want to:
      • Send all applicants
      • Only send me applicants who match all of my preferences only students who match all of your preferences

5. Once you're finished with Job Preferences, click Next along the bottom of your screen, or click the Institutions tab. 

• Add institutions using the dropdown, and you'll see them appear in the table below
  • Note: if your company has not been approved to post jobs at an institution, you will not see that school as an option. If you have not been approved at any institutions, you can still create this job and come back later to add institutions. 
  • If you'd like to post this job to all institutions you've been approved at, select "Add All Institutions" at the top
• Once you've added institutions, you'll see a few options to manage them
  • Remove an institution- The (-) to the left of each institution allows you to remove it from the list
  • Interview on campus? - selecting this will simply flag this job on the institution side, as an employer potentially interested in interviewing. To actually request an on campus interview, please see the relevant help article. 
  • Apply start date - you can choose if you'd like to block students from applying to your job until a specific date.
  • Expiration date - you can update the date that the job will expire at that institution (and students will no longer be able to apply).
• Adding a Global apply start date allows you to update the job start date for every institution on your list (it will overwrite previously set start dates).
• Adding a Global post expiration allows you to update the post expiration for every institution on your list (it will overwrite previously set expiration dates).

Please note that this screenshot is taken from our US site and there may be some differences in language from the UK platform. 

6. Select Next or Preview on the bottom navigation to preview your job

Please note that this screenshot is taken from our US site and there may be some differences in language from the UK platform. 

If you're happy with the job preview, click Save in the lower right corner to save the job and send your posting out to institutions to be reviewed. 

Once the job has been saved, Handshake will automatically tag up to three job roles based on the title and description. For more information, refer to About Job Roles.

If you'd like to make sure your job is posted successfully, please refer to Confirming Your Job is Posted Successfully. 

Tip: Check out the student perspective on applying in Apply for a Job in Handshake.