How to Post a Job

Note: Premium partners have ATS integrations available. For more information, refer to Integrations & SSO.

Type or paste in your job description in the textbox.

• Check the box for Automatically fill in the rest of this job post using the job description to autofill your job post using the provided job description.
• To complete the job form manually, uncheck the box.

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  • To copy a job description from an existing job, click the blue hyperlink text Copy description from existing job in the upper-right corner of the page.
    • In the pop-up modal, choose the job from the dropdown, then click the blue button Add description.  

Click the black button Continue to proceed to the next section or to allow Handshake to parse your job description.

Note: if you'd like to save your job as a draft after the job is parsed, click the white button Save as draft in the upper-right corner of the page. 

• Job title 
  • Jobs perform well when titles: 
    • Spell out words instead of using abbreviations (" Senior instead of "Sr")
    • Avoid using all caps
    • Avoid numbers or special characters 
    • Are 2-5 words in length 
  • Note: as you type the job title, each tip above will display a checkmark if it meets the guidelines, or a bullet if it doesn't.
• Position type
  • Job
  • Placement
  • Internship 
  • On-campus student employment (displayed only to on-campus employers)
  • Other 
    
    • Experiential Learning 
    • Volunteer
    • Apprenticeship
    • Fixed-term contract
    • Graduate program
    • VIE/VIA (France-only)
    • Dual study (Germany, France-only)
      
      • To learn more about our position types, refer to Definitions: Job Position Types.

Where should candidates expect to work? (select one) 

• Onsite (employee works in person from a specific location)
  • Onsite location
    • Add the city and country where the job is located. If you're hiring in multiple cities, include them all.
      • Check the box if the job is based in More than 50 locations. (only visible to institutions with more than 10,000 employees)
    • Check the box if Job is located at a residential address.  
• Remote (employee works from home)
• Hybrid (employee works a combination of onsite and remote)
  • Onsite location
    • Add the city and country where the job is located. If you're hiring in multiple cities, include them all.
    • Check the box if the job is based in More than 50 locations. (only visible to institutions with more than 10,000 employees)
    • Check the box if Job is located at a residential address. 

Note: to remove a location, click the X to the right of the location. 

Click the black button Continue in the lower-right corner of the page to proceed. 

How much should candidates expect to work? (select one) 

• Full-time
  • Job requires 30 hours a week or more
• Part-time
  • Job requires less than 30 hours per week
    • Enter amount of hours per Day/Week/or Month 

Next, select the employment duration. (select one)  

• Permanent
• Temporary or seasonal
  • Enter Estimated start date and Estimated end date

Click the black button Continue in the lower-right corner of the page to proceed. 

What should candidates expect to earn?

• Expected pay (optional)
  • Candidates are more likely to view, save, and apply to jobs that include estimated pay ranges than jobs that do not. Institutions are also more likely to approve and recommend jobs with estimated pay ranges to their students.
    • Show pay by
      • Range
      • Custom range
      • Exact amount
      • Unpaid
        • Note: Before posting an unpaid position, please check all applicable regulations including these UK employment rights and pay for interns. Please refer to Employment rights and pay for interns.
    • Rate
      • Per hour
      • Per month
      • Per year
    • Amount
      • Select range
      • Enter a custom range (min pay/max pay)
      • Enter exact amount
    • Currency
      • GBP
      • EUR
      • USD
• Don't show pay
  • Note: if you choose this option, you will encounter a message that reads: "By checking this box, Employer acknowledges that job is paid and employer does not want to disclose salary."
• Additional compensation (optional, select one or many)
  • Signing bonus
  • Bonus
  • Commission
  • Tips
  • Equity package
• Benefits (optional)
  • Tuition reimbursement
  • Relocation assistance
  • Commuter assistance
• Perks (optional)
  • Learning stipend
  • Home office stipend
  • Career development
  • Gym membership
• Additional benefits (optional)
  • Have more to offer? Add a link to your company's benefit page.

Click the black button Continue in the lower-right corner of the page to proceed. 

Tell us the type of job you're hiring for by adding job role groups. 

Search by job role or job role group. Add up to 3 groups.  

Don't see the category you're looking for? Click the hyperlinked text Learn more or request a new job role group. 

Note: Handshake automatically adds the appropriate job role group to your job posting based on your job description and title.  Modify, keep, or remove if needed. 

Click on the text field to select the job role or job role groups you're hiring for.

To remove a selected job role or job role group, click the X to the left of the job role group name. 

Click the black button Continue to proceed. 

Add your must-have qualifications to refine your candidate matches. 

• Work authorisation
  • This job requires work authorisation.
  • This job is eligible for visa sponsorship.
    • Refer to Europe Work Authorisation Overview (for Employers) for more information on work authorisation
• Level of Study (optional, select one or many - levels of study differ depending on region) 
   
  • Alumni
  • Certificate Program
  • Doctorate
  • Level 3
  • Level 4
  • Level 5
  • Level 6
  • Masters
  • Accelerated Masters
  • Masters of Business Administration
  • Postdoctoral Researcher
  • Placement
  • Gap Year
  • Other
• Latest graduation date (optional)
  • Select month, year
• Course categories (optional, select one or many)
  • Course categories combine related courses from every institution on Handshake.
    • The number to the far right of the course category indicates the number of courses within that category.
  • To remove a specific course from the course category, click the X to the far right of the course name.
  • To remove the course category entirely, click the X to the far right of the course category name.
  • Click the hyperlinked text Choose courses by institution to choose individual courses from specific institutions.
    • In the pop-up modal, type the name of the institution in the Institution name field, or select from the dropdown. Next, type the name of the course in the Course field, or select from the dropdown. 

Click the black button Continue in the lower-right corner of the page to proceed. 

Where would you like to post your job? (select one)

• Post to full network
  • The job will be posted to all institutions on Handshake except for institutions that have previously declined your company.
• Post to specific institutions or use a institution list
  • This is an option for jobs that are better suited to specific institutions.
    • Basic employers can post jobs to all institutions in their Favourites list, while premium partners can post jobs to institutions in a custom list created by them or their teammates.
    • For on-campus employers posting student employment positions, jobs can only be posted to the institution where they are designated as on-campus employers. The search bar for selecting other institutions will be disabled.
  • Choose institutions from the dropdown, or type to filter results.
    • Tip: To ensure the institution appears in the search results, avoid using abbreviations
      • If the institution does not appear, it may indicate one of the following:
        • The institution is not partnered with Handshake.
          • To search for a institution on Handshake, refer to Navigating the institution Network Management Page.
        • Your company has been declined by the institution.
        • You do not have permission to post jobs at that institution.
          • To view your connection status or permissions with a specific institution, refer to Understanding institution Approvals.

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• *Institutions in your Favourite list, or other lists are grouped together, and can be ‌selected all at once. 

• To remove a specific institution, click the X to the right of the institution name. 

After institutions are selected, or if you've opted to post to all institutions, click the blue button Continue to proceed. 

What's the application timeline and process?

First, choose the application open and close date. 

Click the calendar icon to the right of each field to select the date and time from the calendar modal.

• Application open date
  • The application's open date defaults to today's date and the time of 6am in the user's time zone.
    • Select today's date, or a date in the future.
    • Select time.
• Application close date (1 year max)
  • The application's close date defaults to 6 months from the application's open date, at 6am in the user's time zone.
     
    • Select the date the job will close, up to 1 year in the future.
    • Select time. 

Next, enter the number of hires in the textbox. This number will not show up to candidates.

Finally, choose how will candidates submit applications?

• On Handshake
  • Additional required documents (select one or many)
    • Handshake profile (selected by default)
    • CV
    • Cover letter
    • Transcript
    • Other
• On a separate website
  • Additional required documents (optional)
    • CV
      • Note: if 'CV' is selected, candidates will need to submit a CV twice - once in Handshake and once within your external application.
  • Enter an external or Applicant Tracking System URL
    • Note: URL must begin with http:// or https://
  • Instructions for applicants (optional)

Click the black button Continue in the lower-right corner of the page to proceed. 

Set up your hiring team to keep everyone informed, and manage how they receive updates. 

*Company division (optional, and displays only for Premium partners with more than 10,000 employees) 

Company divisions are managed by your administrator. Your hiring team can use them to organise and filter jobs.

In the text field, select the division to which the job will belong. If you haven't added the specific division in Handshake yet, refer to How to Add Divisions to Your Company.

Job owner (job poster) 

• Messaging availability
  • Give candidates the option to message you through the job post. Messages from candidates will not count against your message limit. Learn more about your Message Limits in Handshake.
  • To give candidates the option to message you, check the box for Feature [NAME] as available for candidate message.
• Email settings (select one or many)
  • Send summary email once application period closes
  • Send email when a candidate who meets qualification applies
  • Send email when a candidate applies 

*Hiring team members (optional)

Include as many hiring team members in job notifications as preferred. 

Hiring team members may be external contacts (without a Handshake account) or connected teammates.

• Connected teammates must be added as a contact before they can be selected as a hiring team member.
• If you want to add a connected team member or a team member that does not have a Handshake account and has not yet been added as a contact in Handshake, refer to How to Create an External Contact.

Click on the text field to select active team members or contacts, then select their notification preferences.

To remove a team member or contact, click the hyperlinked text Remove to the far right of their name. 

Click the hyperlinked text Invite new teammate to invite a colleague to join Handshake and receive job notifications. 

• If you're a Basic employer, the section will display the message "Add unlimited hiring team members when you upgrade to Premium". Click the hyperlinked text View full benefits to learn more. 

Click the black button Continue in the lower-right corner of the page to finalise and post your job. 

The final step is to review your job posting. Review the details and modify any sections as necessary.

• To edit any section, click the pencil icon to the right of the section, then click the black button Continue to save changes, and to reach the last page of the job form. 

To post your job, click the black button Post job in the upper-right corner of the job form, or in the lower-bottom of the page. 

• For job postings with multiple locations, create one posting and indicate the locations in the Onsite location field in the Location requirements section of the job form.
  • This will allow you to manage the posting more effectively and prevent individual postings for the same job.
• When choosing courses or course groups in the Course categories field in the 
  Candidate qualifications section of the job form, select the most appropriate course or course categories for the position instead of choosing all courses.
  • The course or course categories selected should correlate with the information provided in the description field.
  • Choosing the most appropriate courses or course categories will ensure that qualified students view the job on their feed.
• While Level of study is an optional field, select the preferred level of study(ies) for the job listed to narrow down your candidate pool.