How to Post a Job

In order to post a job to an institution via Handshake, you'll need a confirmed user account that is connected to a company profile, and your company profile must be approved at the institution(s). For more information on getting started, refer to Create an Employer User Account, Join a Company, and Connect with Institutions.

Note: once you have created the job, the institutions you request to post it to will have to process the job posting request. They may choose to approve or decline the posting. If you'd like to communicate with a particular institution about your posting, refer to the following article for guidance How to View Comments on a Job Posting.

Follow the steps below to create a new job posting.

1. Click Post a Job from your home dashboard, or click Jobs on the left navigation bar to access the Jobs page, then click the blue button Create Job in the upper-right corner of the page. 

• You'll now be required to complete four tabs in the posting. These include the job Basics, Details, Preferences, and Institutions you'd like to post the position to. You also have the option to use the Preview tab to confirm your postings details. 
  
• All fields are required, except those that state "(Optional)" next to the field name.

Best Practice: the more fields you complete, the more well defined your job posting will be! 

2. The Basics tab:

• Where should students submit their application?
  • Apply in Handshake 
  • Apply through external system

• Important: (Premium partners have a Greenhouse integration available!)
  • If you have an external ATS, please choose this option. A text field will load below the Job Title where you should enter the ATS information:
  • When you click on "+ add an ATS/job code", the fields will load for the optional System Code and required URL:
• Job Title
  • Fill in the appropriate title in this text field. 
• Company Division (optional)
  • If your company has Divisions set up, a drop-down menu will appear right below the job title. Make sure to choose which division within your company you're hiring for. If you need help adding a division, refer to How to Add Divisions to Your Company .
• choose a Job Type
  • Job
  • Internship
  • Cooperative Education
  • Experiential Learning
  • On Campus Student Employment
  • Fellowship
  • Graduate School
  • Volunteer
• choose an Employment Type & Duration
  • Full-time
  • Part-time
• choose a Duration
  • Permanent 
  • Temporary/Seasonal
    • Note: when selecting this option, you'll be required to enter the start and end dates.
• Is this a Work Study Job?
  • Yes
  • No 
    • Note: if this is a work study job, students that are not eligible for work study at their institution won't be able to access the posting or apply to the position.
      • This is only true for institutions that choose to Enforce Work Study. This setting can be found under Institution Settings by a Career Services User. 
      • At institutions where they don't choose to Enforce Work Study, students view and apply to work study jobs, but will be shown as not fully qualified. 
• Are you open to speaking with interested candidates? (choose Yes or No)
  • Yes, I want interested candidates to reach out to me for a conversation
    • If Yes (check one or both):
      • Message me on Handshake
      • Schedule a virtual info chat based on my availability
        • Learn more in Availability Calendars for Virtual Info Chats.
  • No, I'd rather candidates apply without contacting me

3. Once you're finished with the Job Basics, click the blue button Next, located in the lower middle of the screen, or click the Details tab. 

The Basics tab:

• Add a Description for your job
  • If you copy and paste a description from your own website, we'll retain all of the formatting for you.
• How many students do you expect to hire for this position?
  
  • Type a number in the field, or click the up and down arrows to add a number. 
    • Note: this doesn't affect your job in any way, but rather is used for historical, data, and tracking purposes. 
• Estimated Salary
  • Paid
    • Note: if you choose Paid, you'll enter a number, not a range. Click the field to the right of the amount to toggle Per hour, year, or month. 
    • Specifying a salary value is optional.
  • Unpaid 
• Job location
  • As you start typing the address, some suggestions will appear in the address field — you must choose one rather than manually typing it in.
  • This can be a specific office location, or a general city like "London"
    • If you are unable to find your location listed, submit feedback to Mapbox here: https://www.mapbox.com/geocoder-feedback/
  • If the job is remote, enter the location for your main location, then click the box next to Allow remote workers. 
  • If this position is located in multiple locations, you can choose Add Another Location.
  • If your job is in the United States, an additional field for Does this position require U.S. work authorisation will appear. More information on this is below. 

Setting up who should receive Applicant Packages

• The job creator's name is listed first. You can also add other team members to receive packages by choosing from the dropdown. If you haven't added them as a contact yet, there will be + add new contact at the bottom of the dropdown.
• You can choose (or remove) the following options:
  • Email a summary of all applicants once my job expires
  • Email every time a new student applies
    • If you choose this option, you can then specify whether you want to:
      • Send all applicants
      • Only send me applicants who match all of my preferences only students who match all of your preferences (Eligibility)

5. Once you're finished setting up your Job Preferences, click Next or click on the Institutions tab. 

The Institutions tab:

• Add institutions
  • Search specific institutions using the search bar or click the blue Add All Institutions button to add all connected institutions. 
  • Note: if your company has not been approved to post jobs at an institution, you can not add that institution as an option. If you have not been approved at any indtitutions, you can still create this job and come back later to add institutions. 
• Once you've added institutions, you'll have options to manage them:
  • Remove an institution - The (-) to the left of each institution allows you to remove it from the list
  • Interview on campus? - selecting this will simply flag this job on the institution side, as an employer potentially interested in interviewing.
  • Apply start date - choose if you'd like to block students from applying to your job until a specific date.
  • Expiration date - confirm the date that the job will expire at that institution (and students will no longer be able to apply).
• Adding a Global apply start date allows you to update the job start date for every institution on your list (it will overwrite previously set start dates).
• Adding a Global post expiration allows you to update the post expiration for every institution on your list (it will overwrite previously set expiration dates).

6. Once the institutions have been added, click Next or on the Preview tab. 

The Preview tab: 

Check to confirm that all of the information is correct. If you're happy with the job preview, click Save in the lower right corner to save the job and send your posting out to institutions to be reviewed. 

Once the job has been saved, Handshake will automatically tag up to three job roles based on the title and description. For more information, refer to About Job Roles (Employers).

If you'd like to make sure your job is posted successfully, refer to Confirming Your Job is Posted Successfully. 

Tip: Check out the student perspective on applying in Apply for a Job in Handshake. 

Any upcoming events that your company is attending at an institution will be promoted on the job posting for students. To host an event at an institution, check out How to Request an Event.

If the job posting is connected to a career fair registration, the fair will be promoted on the job posting for students at that institution. For more information on registering for a career fair, refer to Registering for a Fair. 

Note: an event or fair must be less than 60 days away to be promoted on a job posting. If your company is attending multiple events or career fairs at an institution, only the most upcoming event or fair is displayed on the job posting. Once the promoted event/fair passes, it will automatically be removed and the next soonest is applied.