Please note that once you have created the job, the institutions you request to post it to will have to process the job posting. They may choose to approve or decline the posting. If you'd like to communicate with a particular institution about your posting, please use this article for guidance: How to View Comments on a Job Posting
To post a job on Handshake:
- Start by clicking Post a Job from your home dashboard, or clicking on Jobs in the left hand navigation bar and clicking Create Job in the top right hand corner.
- You will now be asked to complete 4 tabs in the posting. These include the job Basics, Details, Preferences, and Institutions where you'd like to post the position. You also have an option to use the Preview tab to see what your posting will look like.
- All fields are required, save for the fields that state "(Optional)" next to the field name.
- Helpful Tip: the more fields you complete, the more well defined your job posting will be (and the more likely you’ll be to attract well-qualified candidates and approvals from institutions).
2. Let's start by going through Job Basics:
- Where should students submit their application?
- If you have an external ATS, please select this option. You'll see a link appear below the Job Title where you can enter the ATS information:
- When you click on "+ add an ATS/job code", you'll see the fields appear for the optional System Code and required URL:
- Job Title
- Fill in the appropriate title in this text field.
- Company Division
- If your company has Divisions set up, you'll see that drop down menu appear right below job title. Make sure to select which division within your company you're hiring for. If you need help adding a division, check out this article here.
- Select if you want your name shown on the posting
- Add a Job Type
- Add an Employment Type & Duration
- When selecting Temporary / Seasonal, you'll need to add both the start and end dates.
3. Once you're finished with Job Basics, choose Next along the bottom of your screen, or you can select the Details tab.
- Add a Description for your job
- If you copy and paste a description from your own website, we'll retain all of the formatting for you
- Choose Job Roles from the dropdown
- This helps students search for jobs by their functional area
- This is a list of 350 Job Role groups identified to help students better identify opportunities. You can read more on this here: About Job Roles
- Add how many students you plan on hiring for this position.
- This does not affect your job in any way, but rather is used for historical, data, and tracking purposes.
- You can add a Job Salary if you'd like, however this is completely optional.
- You can also toggle the dropdown on the right between per year / per month / per hour, or mark the job as an unpaid position
- Enter a location for your job
- As you start typing the address, some suggestions will show up in the address field - you must select one rather than manually typing it in.
- This can be a specific office location, or a general city like "London, UK"
- If you do not see your location listed, please submit feedback to Mapbox here: https://www.mapbox.com/geocoder-feedback/
- If this position is located in multiple locations you can select Add Another Location
- If the position is remote, you will still need to enter a location. You should then check the box "Allow Remote Workers".
- Finally, if you'd like for a student to submit documentation in Handshake, you can select documents to require students to submit with their application.
- TIP: If you're having students apply via your Direct ATS and don't want them to apply in Handshake at all, we recommend not selecting any documents here. If checked, these documents will prompt an applicant to first apply with these in Handshake.
- Note: none of the preferences you add to this page will block students from applying for your job. We will show you candidates that meet all of your preferences, and those who don't. You can learn more in our article on Job Preferences.
- Also note: all of these preferences are completely optional.
- Add a Graduation date range for your job by specifying the earliest and latest graduation date for qualified applicants.
- Prefer to qualify students by Level of Study? You will see the following options:
- The meaning of the levels is determined by the University. However, generally speaking the year of course could be used to infer level of study: for example, a standard, three-year undergraduate would be studying at level 4 in the first year of their course, level 5 in the second, and level 6 in the third.
- Finally, configure who should receive Applicant Packages and with what frequency. We've also added additional details on this below.
- Setting up your Course Categories
- So by choosing "Computer Science", I am mapping my course preference to each schools' individual term for "Computer Science".
- Even if it's name "Software Engineering" at a different school, it will still get bucketed into this course correctly.
- Note: these courses are consolidated across every institution on Handshake.
- Once you select a category (by clicking on the checkbox next to it), that category will expand to show the courses within it.
- All courses within a category will be selected by default. But you can remove them by simply clicking on the course you'd like to remove.
- In the image below, I've chosen to remove Biotechnology and Epidemiology from the Course Category. I see that I've selected 12 of 14 majors.
- If you know of a very specific course at a school that you'd like to choose instead of our mappings, choose the link at the bottom:
- This will open up a modal to pick your institution and course manually:
- Setting up who should receive Applicant Packages
- Email a summary - you'll receive one email once your job expires
- Email every time - you'll get emails each time a new student applies. If you choose this option, you can then specify whether you want every student who applies, or only students who match all of your preferences (Eligibility for international students, grad date / year, course).
- You'll see your name listed first. You can select (or remove) the following options:
- You can also add other teammates to receive packages by choosing from the dropdown. If you haven't added them as a contact yet, there will be + add new contact at the bottom of the dropdown.
5. Once you're finished with Job Preferences, choose Next along the bottom of your screen. Next we'll go through Institution selection:
- Add institutions using the dropdown, and you'll see them appear in the table below
- Note: if your company has not been approved to post jobs at an institution, you will not see that school as an option. If you have not been approved at any institutions, you can still create this job and come back later to add institutions.
- If you'd like to post this job to all institutions you've been approved at, select "Add All Institutions" at the top
- Once you've added institutions, you'll see a few options to manage them
- Remove a school - The (-) to the left of each institution allows you to remove it from the list
- Interview on campus? - selecting this will simply flag this job on the university side, as an employer potentially interested in interviewing. To actually request an on campus interview, please see the relevant help article.
- Apply start date - you can choose if you'd like to block students from applying to your job until a specific date.
- Expiration date - you can update the date that the job will expire at that institution (and students will no longer be able to apply).
- Adding a Global apply start date allows you to update the job start date for every institution on your list (it will overwrite previously set start dates).
- Adding a Global post expiration allows you to update the post expiration for every institution on your list (it will overwrite previously set expiration dates).
6. Select Next or Preview on the bottom navigation to preview your job
If you're happy with how it looks, click Save in the lower right corner to save the job and send your posting out to institutions to be reviewed.
Tip: To see the application process from a students perspective please view: Apply for a Job in Handshake
If you'd like to make sure your job is posted successfully, please refer to Confirming Your Job is Posted Successfully.