For each event or fair session you're registered for, you can download a QR code to streamline student check-ins and accurately track attendance.
QR codes help create a seamless candidate experience, even during peak times or in areas with limited connectivity. You can download them as ready-to-print PDFs or images for use in posters or presentations.
This feature is available to Premium partners with the Events module enabled. For more information, please check out this resource.
Key benefits of using QR codes:
- Seamless candidate check-in: Create a smooth check-in experience at your booth and avoid losing interested, qualified candidates due to long lines.
- Offline check-in mode: If your booth lacks reliable WiFi, check-in data will be stored locally and automatically synced once you're reconnected.
- Capture attendee info without wifi: Collect candidate details even in low or no WiFi environments to avoid missing valuable connections.
Access event or fair
To download a booth QR code, navigate to the event or fair you want to download it for.
Events
Click Events from the left navigation bar, then select the event for which you want to download the QR code.
Tip: Uncheck the box labeled Include past events to filter out past events.
Fairs
Click Fairs from the left navigation bar, then select the fair you want to download a booth QR code for.
Tip: Check the box labeled Show Registered Only to limit results to fairs your company is registered for.
Download QR code
Event
On the event page, click the More options menu (the three dots) in the upper-right corner, then select Print booth QR code.
Fair
On the fair page, click the More options menu (the three dots) to the right of the Save button, then select Print booth QR code.
If you are registered for multiple sessions, a pop-up modal will appear displaying each session. Select the session for which you want to download a QR code, then choose to download it as a PDF or PNG.
Using the QR code for candidate check-in
Once generated, the QR code will open in a new browser tab, displaying the following information:
Your company name
The event or fair name
The date and time
You can:
Print the QR code directly from your browser
Display it on a device for students to scan during the event
Fairs only: You can also download the QR code as a PDF or PNG.
PDF files are ready to print
PNG files can be added to promotional materials like posters or slides
- You can also access the QR code from your email. Click the Print QR code button in the notification email you receive.
Candidate check-in process
To check in:
The candidate opens the Handshake mobile app or logs into their account via a mobile browser.
They scan the QR code using their phone’s camera.
The check-in form opens automatically, allowing them to complete the process.
Offline mode supported:
If a candidate is using the app in offline mode, the form will still load. Their submission will be stored and synced once an internet connection is restored. Learn more about Checking in Attendees at Events with Unstable WiFi.
After the fair
Following the event:
-
An email summary will be sent to both:
The attending representative(s)
The user who registered the employer
This summary includes the number of candidate check-ins at your booth
You can also download detailed attendee information from Handshake, including:
Public resumes (if shared)
Student profile data
Learn more about Accessing Event and Fair RSVPs.