- Set and manage a schedule
- Invite students to engage
- Day-of the fair
- After the fair
Trouble locating a fair
If employers are having a hard time locating your fair, double-check on your fair Details page that the fair is not hidden from employers:
If your intention is for the fair to be hidden, then you'll want to be sure that you've provided the preview link to the employer, available on the fair Overview page:
Employers will not be able to register with Divisions at this time. If you have a need for Divisions to be supported, please reach out to your Relationship Manager for assistance with increasing the representative and group session limits for each employer registration as needed.
If employers encounter the error "A registration for this employer already exists. Division registration is not supported for Virtual fairs hosted in Handshake.", then this means the company has already registered for this fair. The school will need to either delete the other registration, or use the above workflow to accommodate additional divisions.
- For more information, please refer to Identifying and Registering for Virtual Fairs.
Changing a Schedule Owner
When an employer registers for a fair, that employer representative is considered the fair registrant, and they are the individual responsible for setting the schedule once the registration is approved.
If someone else (other than the registrant) should be responsible for setting the schedule, Career Services users will be able to update the Schedule Owner. To change a Schedule Owner, take the following steps:
1. Navigate to the appropriate fair in Handshake, then click on View Employers.
2. From the registrations page, select the appropriate company registration and click the Edit tab in the upper-right corner of the page.
3. Scroll to the Basic Information section, click on the Schedule Owner dropdown, then select the appropriate person.
4. Click Update Registration in the lower-right corner of the page to save the changes.
Set and manage a schedule
Setting a schedule
Only the schedule owner (employer user that created the fair registration, or the designated Schedule Owner if the registration was created by Career Services) will be able to set the schedule. This ability is not dependent on the role at their company. To change the Schedule Owner, please refer to the Changing a Schedule Owner section right above this one.
If the registrant reaches out because they are missing the approval/set your schedule email, you can let them know to pull up your fair in Handshake, then click on the Schedules tab. The registrant will be able to click the gray button Add Sessions on that page.
- For more information, please see Creating a Schedule for Virtual Fairs.
Claiming a schedule
- For more information, please see Claiming & Participating in a Schedule.
Managing a schedule
Only the fair registrant will be able to access the Manage sessions button (which allows the registrant to add/remove/edit group sessions and edit 1:1 session preferences).
Each individual team member is responsible for their own schedule, including marking a group session as "not attending" or marking 1:1 sessions as "not available". The team member will need to review their schedule and ensure that any necessary breaks are accounted for using these settings.
- For more information, please see Schedule Management.
Invite students to engage
Employers can send unlimited messages to students that have previously interacted with them. In order for employers to proactively message other students, they must have a Trust Score of 80+.
- For more information, please see How to Send a Student a Message.
Day-of the fair
Employers are able to login up to 60 minutes early to test their audio and video setup.
- For more information, please see Handshake Video Requirements & Troubleshooting (Employers).
- Another helpful resource is Virtual Fairs: Day-of the Fair.
After the fair
Employers will likely want to review student profiles/resumes and send followup messages. Engaging with students in a group session or 1:1 session counts as a "prior interaction", so employers are able to message these students without impacting their message limits.
- For more information, please see Virtual Fairs: Post Fair.