This article outlines a high level overview of the Experiences process. If you need some quick context or want to understand the workflow from a birds-eye-view, use this article, along with these key resources as you set it up:
- Experiences 2019 Updates webinar recording (May 2019)
- Experiences 2019 webinar deck (PDF attachment at the end of the article) (May 2019)
- Experiences webinar deck (July 2018)
- Experiences webinar recording - coming soon! (July 2018)
- Recorded Experiences webinar (Oct 2017)
1. Survey(s). Career Services (CS) staff build custom surveys that will be used to integrate in the different Experience templates.
A few surveys that you might want to consider building (per template, if necessary):
- Student request custom questions - Unique questions that your program requires, or wants to expose to approvers (stakeholders) on an Experience.
- Approver custom questions - A survey that approvers take when reviewing the Experience details. Each approver could have their own survey (or none at all), if necessary.
- Evaluation custom questions - Questions used for program assessment goals- You can send a separate evaluation survey to students and approvers. You can also determine which approvers receive evaluation requests
Explore our documentation on surveys to learn more.
2. Template(s). CS staff create a new Experience template in the Experiences Preferences (School Settings) - adding those custom surveys.
3. Student Submission. Student receives a job offer (through Handshake or otherwise) and wants to use the internship for their program requirements.
- This article outlines how a student can submit an Experience.
- This article outlines how CS can also submit an Experience on behalf of a student.
4. Approval Kickoff. CS staff receives a notification for pending Experience and then reviews and kicks off the approval process
There can be a variety of hiccups here, so it’s important CS are as informed as possible on how to manually manage a lot of the tasks in this process.
Note: Approvers do not need a Handshake account - they will operate solely through these email links.
6. Internship. The student's internship or co-op opportunity begins! From here, fast forward to when CS need to send program assessments.
8. Report. Once evaluations are gathered, CS staff can then report on data tracked!