How do I manage applicants for my interview schedule?

Rob Midson -

You’ve been approved for an interview schedule at a school, and have started receiving applications.  Great!  Now what?  This article will tell you how to manage your applicants for your preselect interview schedule.

Note:  To learn how to request an interview schedule at a school, click here.
Note:  To learn more about the different types of interviews in Handshake, click here.

First, you’ll need to get to your list of applicants:

  1. Click Interviews on the left hand navigation bar
  2. Click on the name of the interview you’d like to view applicants for.  You’ll be taken to the interview’s details page.
  3. Click the Applicants tab in the top right corner of the page to be taken to the Applicants overview page.
Now you’re ready to start taking actions on your applicants. From here, you can:
  • Filter the list of applicants so you can view them by your specified attributes
  • Perform “Bulk Actions” on multiple applicants at the same time
  • Perform actions on individual students
  • Select candidates to interview 
  • Designate selected applicants as “primary” or “alternate”

We will take a look at the “Bulk Actions” which are designed to help you take action on multiple applicants at the same time.

  1. First check the checkbox next to each of the applicants you’d like to take action on. (To check all of the applicants, check the Student box at the top of the list). You may want to use filters to narrow your list of visible applicants.

  2. Next, click the Bulk Actions on All Results button to display the actions you can take.  They are:​

    • Add label: You can tag your current applicants with a descriptive label (“Early Applicants” or “ for example). Later you’ll be able to search your entire applicant pool by any labels you apply.  

    • Remove Label: If you’ve previously added labels you’d like to remove, you can do so here.

    • Download Application Packages: PDF

    • Download Application Packages: Zip

    • Decline Applicants: Decline these candidate(s) for this position. (Note: the declined applicant will not be notified of this action. If you’d like to follow up personally, you’ll need to do so manually.)

    • Mark Applicants as Primary: Select the candidates as primary candidates. At the top of the page you can view how many days until the primary candidates are notified and able to take slots.

    • Mark Applicants as Alternate: Select the candidates as alternate. At the top of the page you can view how many days until the alternate candidates are notified and able to take slots.

Now,  let’s look at other actions you can take with individual students:

  1. Click the list (or “hamburger”) menu icon at the far right side of any applicant in your list. Depending on the applicant’s current status, you’ll see some or all of the following available actions:​

    • View Jobs or Interview:  Open the interview that this student applied for.

    • View School:  Opens the school’s page, where you can view your current roles and details about the school.

    • Download Documents: Download the documents the student has added to this interview schedule.

    • Accept Applicant: Accept the candidate for this position.

    • Decline Applicant: Decline the candidate for this position.  (Note: the declined applicant will not be notified of this action. If you’d like to follow up personally, you’ll need to do so manually.)

  2. To view the details of a student’s application, click on his or her name from the list.  

  3. To select a student to interview you will need to click Make Alternate or Make Primary next to his or her name, this will their status in the status column

  4. Remember you can always filter by status to see the students who are primary and alternates.

  5. Once a student has signed up for a slot in the schedule you will see their  status change to Slot Taken. This makes it easy to analyze which students still need to sign up for an interview slot.
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