How to Post a Job

Use this option to have Handshake create a job draft from the information you provide.

1. Enter a job title or paste a job description.
2. Click Create draft.

Handshake reviews the information and may ask follow-up questions to complete the draft. 

The questions displayed depend on the information you provided.

3. Follow the prompts to provide any missing information:
   • To enter a response, use the Reply or ask anything field, then click the arrow icon.
   • When answer options appear, select the appropriate responses, then click Continue.

After processing the information, Handshake confirms that the job draft is complete.

4. To request a change before reviewing the draft, enter your instructions in the Reply or ask anything field, then click the arrow icon.
5. Click Review draft when you are ready to review the job details.

You are directed to the Create job post page. Complete the job posting form using the instructions below.

Use this option to copy one of your team’s existing Handshake jobs.

1. Select Reuse a job.
2. Click the Choose job field, then select the job you want to reuse.

3. Review the selected job. To select a different job, click Change. To expand the job description, click Show more.
4. Click Continue.

You are directed to the Create job post page, which contains information copied from the selected job. 

Complete the job posting form using the instructions below.

Use this option to enter the job details from scratch.

1. Select Create manually.

You are directed to the Create job post page. Complete the job posting form using the instructions below.

Provide the basic information students need to understand the opportunity.

Job title

Jobs perform well when the title:

• Spells out words instead of using abbreviations, such as “Senior” instead of “Sr”
• Does not use all capital letters
• Does not contain unnecessary numbers or special characters
• Is between two and five words long

Position type

Select the option that most accurately describes the opportunity:

• Job
• Internship
• On Campus Student Employment, available only to on-campus employers
• Cooperative Education
• Experiential Learning
• Volunteer
• Fellowship
• Graduate School

Learn more in Definitions: Job Position Types.

Work-study program

If the position is part of a work-study program, select the work-study checkbox. Otherwise, leave the checkbox unselected.

When a job requires work-study eligibility, only students who are eligible for work-study can access or apply for the job.

Job description

Enter or review the job description. Include:

• The position’s responsibilities
• Specific skills you are looking for
• Minimum requirements
• Any other information candidates need before applying

We do not recommend including third-party links in the job description.

Note: Jobs cannot be posted anonymously or confidentially on Handshake.

Under Where should candidates expect to work?, select one of the following options.

Onsite

Select Onsite when the employee will work in person from a specific location.

Under Onsite location:

• Add the city and state where the job is located.
• If you are hiring in multiple cities, add each applicable location.
• To remove a location, click the X next to the city and state.
• If your company has more than 10,000 employees and the job is available in more than 50 locations, select More than 50 locations, then select US only or Various global locations.
• If applicable, select Job is located at a residential address.

The location field uses a third-party service called Mapbox. If the message No options available appears, your network’s firewall may be preventing Mapbox from loading location information. Contact your IT department and request that Mapbox be allowed through your network. If you need immediate assistance adding a location, contact Support.

Remote

Select Remote when the employee will work from home.

Under Remote work requirements, select Remote employees must be based within the U.S. if this requirement applies. This field is optional.

Hybrid

Select Hybrid when the employee will work both remotely and at a physical location.

Under Onsite location:

• Add the city and state where the onsite work will take place.
• If the position is available in multiple cities, add each applicable location.
• To remove a location, click the X next to the city and state.
• If your company has more than 10,000 employees and the job is available in more than 50 locations, select More than 50 locations, then select US only or Various global locations.

• If applicable, select Job is located at a residential address.

  

Under How much should candidates expect to work?, select one of the following options:

• Full-time: The job requires 30 hours per week or more.
• Part-time: The job requires fewer than 30 hours per week. Enter the expected number of hours per day, week, or month.

Next, select the employment duration:

• Permanent: The position does not have a planned end date.
• Temporary or seasonal: Enter the estimated start and end dates.

Provide the compensation and benefits associated with the position.

States requiring pay transparency

Jobs located in the following jurisdictions, as well as remote jobs that can be performed from these jurisdictions, must include compensation information:

• California
• Colorado
• Washington
• New York
• Illinois
• District of Columbia
• Hawaii
• Maryland
• Minnesota
• Vermont
• Massachusetts
• Virginia

Employers posting jobs covered by these requirements cannot opt out of displaying a salary range.

Expected pay

Under Show pay by, select one of the following options:

• Range
• Custom range
• Exact amount
• Unpaid

If you select Unpaid, Handshake prompts you to review applicable regulations, including the United States Department of Labor internship guidelines. Select Confirm job is unpaid to confirm.

A full-time, permanent job cannot be posted as unpaid.

Select the applicable rate:

• Per hour
• Per month
• Per year

Enter a range, custom minimum and maximum, or exact amount. An exact amount can only be entered for jobs outside California, Colorado, New York, and Washington.

Select the applicable currency:

• USD
• GBP
• EUR

Don’t show pay

If Don’t show pay is available and you select it, you must acknowledge that your company is responsible for complying with all applicable pay and wage transparency laws.

This option is unavailable for jobs covered by pay-transparency requirements.

Additional compensation

Select any additional compensation included with the position:

• Signing bonus
• Bonus
• Commission
• Tips
• Equity package

Benefits

Select any benefits offered with the position:

• Medical
• Vision
• Dental
• Paid time off
• Paid sick leave
• Parental leave
• 401(k) match
• FSA or HSA plans
• Life insurance
• Disability insurance
• Student loan repayment
• Tuition reimbursement
• Relocation assistance
• Computer assistance
• Pet insurance

Perks

Select any perks offered with the position:

• Learning stipend
• Home-office stipend
• Career development
• Gym membership

Additional benefits

To provide more information, add a link to your company’s benefits page.

Add job-role groups to help students discover relevant opportunities.

Handshake automatically adds a job-role group based on the job title and description. Review the suggested group and modify, keep, or remove it as needed.

You can add up to three job roles or job-role groups.

To add a role:

1. Click the text field.
2. Search for a job role or job-role group.
3. Select the applicable option.

To remove a selected role or group, click the X next to its name.

If the category you need is unavailable, click Learn more or request a new job role group.

Learn more in About Job Roles and Job Role Groups.

Add the qualifications needed to help Handshake identify relevant candidates.

Work authorization

Work-authorization fields only apply to jobs located in the United States.

Select one of the following options:

• This job requires US work authorization
• This job does not require US work authorization

If the job requires United States work authorization, indicate whether:

• The job is eligible for United States visa sponsorship.
• The job is open to candidates with Curricular Practical Training.
• The job is open to candidates with Optional Practical Training.

For on-campus student employment positions, This job does not require US work authorization may be selected by default. You can change the selection if the position requires work authorization.

To omit work-authorization requirements from the job posting, click Don’t disclose. You must acknowledge that:

• You may receive applications from candidates who do not meet your work-authorization requirements.
• Your decision complies with applicable employment laws and regulations.

Learn more in Employer Work Authorization Workflows.

Skills

Add up to seven skills. Handshake uses these skills to show candidates what you are looking for.

To remove a skill, click the X next to its name.

Education

You can add preferred education qualifications.

• Degree level: Select all completed or in-progress degree levels you would consider.
• Current school year: Select all school years you would consider.
• Latest graduation date: Select the applicable month and year.
• Major groups: Select one or more groups of related majors.
• Minimum GPA: Add a GPA only when the job has a specific GPA requirement.

Selecting a preferred school year helps narrow your candidate pool to relevant applicants.

The number displayed next to a major group indicates how many majors are included. You can remove individual majors from a group or remove the entire group.

To select individual majors from specific schools:

1. Click Choose majors by school.
2. Enter or select the school in the School name field.
3. Enter or select the major in the Major field.

Select only the majors and major groups that apply to the role. The selections should align with the job description.

Screening questions are available only to Pro, Essentials, and Enterprise customers.

You can add up to three screening questions using any combination of preset and custom questions.

Available categories include:

• Degree
• Certification or license
• Language
• Location
• Work schedule
• Custom

Applicants must answer the screening questions. An applicant can still submit an application if their response does not match your preferred answer.

Learn more in Add and Manage Screening Questions in Job Postings.

Schools must review and approve jobs before their students and alumni can access and apply to them. After a school reviews the job, the school and its approval status appear in this section.

Select one of the following options:

Post to full network

Select Post to full network to post the job to all schools in your network.

This option is available only to Essentials and Enterprise customers. The job will not be posted to schools that previously declined your company.

Post to specific schools or use a school list

Select Post to specific schools or use a school list to choose individual schools or an available school list.

Under Add schools, search for and select at least one school. You must select at least one school or choose Post to full network before you can continue.

• Basic employers can select schools from their Favorites list.
• Premium partners can select a custom school list created by them or their teammates.
• For on-campus student employment positions, the job can only be posted to the school where your company is designated as an on-campus employer.
• Work-study jobs can only be posted to schools that have given your company permission to post work-study positions.

Enter the school’s full name when searching. For example, enter “Massachusetts Institute of Technology” instead of “MIT.”

If a school does not appear in the search results, one of the following may apply:

• The school is not partnered with Handshake.
• The school declined your company.
• Your company does not have permission to post jobs to the school.

To remove a selected school, click the X next to its name.

Learn more in Navigating the Schools Page and Understanding School Approvals.

Specify the application window, number of hires, application method, and required documents.

Application window

The selected application period applies to all schools where the job is posted.

Basic employers can select an application duration of 15 or 30 days. The 30-day option is selected by default. Selecting a duration automatically calculates the closing date based on the job’s opening date.

To use a custom application window, a Basic employer must promote the job or upgrade to an eligible paid plan.

Pro, Essentials, and Enterprise employers can select:

• A fixed 30-day application period
• A custom date range

When using a custom application window:

1. Select the calendar icon next to each date field.
2. Select the opening and closing dates.

The job opens at 6:00 a.m. in your local time zone on the selected opening date. The closing date must be within one year of the opening date.

The job closes at 11:59 p.m. in your local time zone on the selected closing date. Handshake adjusts the times for daylight saving time.

Number of hires

Enter the expected number of hires. This number is not displayed to candidates.

Application method

Select how candidates should apply.

On Handshake

Candidates submit their application through Handshake.

The Handshake profile is selected by default. You can also require one or more of the following documents:

• Resume
• Cover letter
• Transcript
• Other

Document requirements must be configured separately for each job posting.

On a separate website

Candidates are directed to an external website or applicant tracking system.

• Enter the external application URL. The URL must begin with http:// or https://.
• Add instructions for applicants if needed.
• Select Resume if candidates must also provide a resume through Handshake.

If Resume is selected, candidates must submit their resume through Handshake and through the external application website.

Configure the people associated with the job and their notification preferences.

Company division

This optional field is available only to Premium partners with more than 10,000 employees.

Company divisions are managed by your company administrator and can be used to organize and filter jobs. Select the division associated with the job.

Learn more in How to Add Divisions to Your Company.

Job owner

Select the teammate who will own the job posting.

Under Messaging availability, select the option to make the job owner available for candidate messages if applicable. Messages candidates send through the job posting do not count against the job owner’s message limit.

Learn more in Message Limits in Handshake.

Select any applicable email settings:

• Send summary email once application period closes
• Send email when a candidate who meets qualifications applies
• Send email when a candidate applies

Hiring team members

This optional feature is available only to on-campus employers and Essentials and Enterprise customers.

You can add connected teammates or external contacts to the hiring team and select their notification preferences.

Connected teammates must be added as contacts before they can be selected as hiring-team members.

To add a member:

1. Click the hiring-team text field.
2. Select an active teammate or contact.
3. Select the person’s notification preferences.

To remove someone, click Remove next to their name.

To invite a colleague to join Handshake and receive job notifications, click Invite new teammate.

Basic employers are prompted to upgrade to add unlimited hiring-team members.

Learn more in How to Create an External Contact.